Description:

Administrative Specialist (Temp)

University Research Centers

Center for Diagnostics and Therapeutics

Georgia State University

The Center for Diagnostics and Therapeutics (CDT) at Georgia State University, is seeking to hire an experienced Administrative Specialist (Temp). The Administrative Specialist (Temp) will assist the Director of CDT and Faculty with special projects. This position maintains the calendars and serves as a point of contact to support activities on behalf of the Center Director, Associate Director, Faculty, and related senior personnel of the university.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Administrative Specialist (Temp) will assist the Director of CDT and Faculty with special projects.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Monitor expenses, process expense vouchers; process travel authorizations and reimbursements; monitor budgets for CDT and ATIF.
• Assist director and/or other personnel in the maintenance of faculty records, annual reports; coordinate personnel functions such as hiring, evaluation, payroll, travel, and reimbursements.
• Be a contact point for CDT fellows and coordinate activities.
• Assist the director and other personnel in maintaining reports, coordinating reports, and grant applications, process various forms.
• Work with CDT fellows and coordinate their meetings, annual reviews, and related center activities.
• Schedule internal and external meetings; arrange travels, conference registrations, and hotel reservations for directors and guest speakers.
• Reserve and prepare conference rooms and lecture halls; design flyers and posters for CDT and ATIF seminars; plan, schedule, and coordinate special events.
• Perform other ad hoc duties as assigned.

GEORGIA STATE UNIVERSITY VALUES

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university. INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility. TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources. EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service. STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Disclaimer:

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Minimum Requirements:

• Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Preferred Requirements:

• Knowledge of various software and information systems, such as MS Word, MS Excel, etc.
• Knowledge of University rules, policies, and procedures.
• Effective time management and organizational skills.
• Effective oral, written, and interpersonal communication skills.
• Ability to plan, develop and analyze work procedures.