Title: Academic Resources Coordinator

Employee Classification: Academic Resources Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Provost-Gen

Department: UNT-Academic Resources-Gen-110100

Job Location: Denton

Salary: Salary is competitive and commensurate with experience

FTE: 1.00

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

The Academic Resources Department at the University of North Texas supports the operations of the Office of the Provost and Vice President for Academic Affairs by providing administrative services relating to academic and salaried graduate student compensation, position management, faculty recruitment and onboarding, faculty credentialing, and faculty records management.

We strive to provide creative solutions and efficient problem solving for faculty and staff while maintaining compliance with all University, State, and Federal guidelines.

Position Overview

The Academic Resources Coordinator is responsible for managing and supporting the recruitment of faculty and adjunct positions, the onboarding process for new faculty members, ensuring a seamless transition and providing exceptional support throughout. In addition, The Academic Resources Coordinator supports academic departments related to processing of payroll transitions, sensitive and confidential human resources tasks, and other areas of support. This role requires strong organizational and communication skills and a commitment to delivering outstanding customer service.

Minimum Qualifications

Bachelor's Degree in related field and two years' of human resources experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Excellent interpersonal skills, demonstrates flexibility as well as a strong commitment to building and sustaining relationships.
Ability to communicate with diverse populations both verbally and in writing.
Ability to work at a computer during work hours.
Knowledge of Microsoft Office applications.

Preferred Qualifications

The preferred candidate will possess higher education experience, preferably in HR or an academic department.

Required License/Registration/Certifications

Job Duties:

• Responsible for the coordination of faculty and adjunct onboarding, which includes maintaining the process map, ensuring that all departments are engaged and meeting deadlines, completing assigned steps, notifying appropriate parties of potential roadblocks, while also acting as a central point of contact for all new faculty throughout the onboarding process.
• Provides information to faculty and staff regarding academic policies and procedures.
• Manages the faculty and adjunct recruitment processes including creation and maintenance of faculty postings, user training and support, and applicant assistance. Responsible for entry, maintenance, and correction of data into the applicant tracking system which may include updates as candidates progress through the onboarding process and changes to postings. They will also provide support to hiring managers and applicants.
• Reviews and approves ePARs and ensures appropriate job codes, compensation, funding, dates and attachments are utilized. Provides feedback and coaching to departmental users for creation of ePARS and gives guidance when ePARs are denied on how to correct issues.
• Coordinates the maintenance of faculty, adjunct, and salaried graduate student offer letter templates, including contacting the hiring departments to produce accurate and timely letters, managing the proper distribution and tracking of letters to candidates, and appropriate tracking of returned letters.
• Reviews procedures, forms, and communications relating to position and makes recommendations for change as needed. Completes special projects and assignments, including those for other areas of office.
• Assist in the Visiting Scholar Process and ensures all procedures are properly followed so that scholars are able to arrive to the university seamlessly.
• Reviews faculty records on a scheduled basis to ensure documents are scanned into correct location and files are appropriately maintained to ensure compliance with accreditation standards and university retention schedule.

Work Schedule:

Monday-Friday

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here .

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.