Accounting Officer (Specialist)

Manage California Beverage Container Recycling Fund (CBCRF) A/R in accordance with SAM 8776; This includes verifying and reconciling the accuracy of batches keyed; Verify account number, payer, check number and identify amounts due as calculated by container type (and chart field mapping to GL and account codes); Identify invoice number assignments for liquidation and posting of receipts and/ or collections; Process transactions to adjust outstanding invoices to reflect amendments, invoice disputes, accrual of penalties, and interest. Perform proper research to ensure payments are posted correctly. Create account relationships (weekly), manage A/R interface report (weekly), casework (daily); analyze and post funding changes (weekly), record dishonored checks (adhoc), system reconciliations (monthly).

Research invoice/reporting supporting documentation in the FI$Cal and DORIIS system as necessary to identify and post Uncleared Collections. Perform periodic reconciliations of receivable operations with accounting system's A/R Aging report, and Cash Receipt Report (including Participant Account); Work with other accounting unit staff, Program to research, analyze, post the correction of misapplied payments, resolve discrepancies associated remittances, and debtors to resolve any unapplied or mis-posted payments. Review/ recommend revenue refunds as appropriate. This includes the analysis of system reports to ensure internal posting programs are working properly and that source documents (input) reconcile to system reports (output), reimbursable expenditures reconcile to invoice requests/issued billings, and that fund/ source level postings between the Department and SCO agree. Review and analyze postings to ensure general ledger transactions are posted correctly to revenue, reimbursements, or expenditure (abatement) ledgers. Regularly verify that all subsidiary systems and hard files are cross referenced and in agreement with general ledger balances.

Act as a lead in ongoing daily production operations related to Accounts Receivable. Ensure accurate billing of customers for various types of receivables, including Audits, Notice of Violations (NOV's), Dishonored Checks, Interest Payment calculations, Payment Plans, Enforcement Actions, Convenient Zones, Restitution, court decisions and various other type of invoices. Duties require the analysis of billing requests, supporting documentation, maintain and collect Accounts Receivables in compliance with the SAM and Government Code. The determination and posting of the appropriate general ledger transactions, fund level posting, and subsidiary system record updates. Respond to customer inquiries and research accounting history to resolve discrepancies in receipts, billings, or document balances. Process transactions are necessary to adjust outstanding invoices between accounting systems and properly reflect amendments and invoice disputes.

Prepare and send standard 30-60-90-day notices to delinquent debtors pursuant to the State Administrative Manual (SAM) for all programs. Prepare, review, and analyze aging receivable reports for all receivables. Maintain database and backup documentation regarding collection efforts. Regularly verify that file balances in the file agree with accounting systems general ledger balance detail for each appropriation and funding fiscal year, and that all other subsidiary databases are all in agreement. Regularly review account information, system templates, and notes to files. Follow up on collection actions with debtors and associated program staff. Make recommendations to team leaders and management on collection options. Assist with collection actions with debtors, collection agencies, Franchise Tax Board (FTB) Offsets, 3rd Party Intercept Offset, Processor Offset, and State Controller's Office (SCO) Accounts Receivable write off/discharge requests for uncollectible accounts.

Review Accounts Receivable internal control procedures and make recommendations to realign staff duties as required. Pursuant to the most current Separation of Duties listing or as directed by a supervisor, assist in performing tasks required to maintain a proper separation of duties in the accounting office. Such tasks may include (but are not limited to) the following: signing out blank check stock, distributing revolving fund checks, preparing reports of collection, preparing deposit slips, running tapes, or delivering deposits.

This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position's designated headquarters location, as indicated on their duty statement, at their own expense.

This position is pending Budget Approval

You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ACCOUNTING OFFICER (SPECIALIST)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-447002

Position #(s):
835-161-4546-028

Working Title:
Accounting Officer (Specialist)

Classification:
ACCOUNTING OFFICER (SPECIALIST) $5,113.00 - $6,399.00 A

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information California's Department of Resources Recycling and Recovery (CalRecycle) brings together the state's recycling and waste management programs to move the state towards a circular economy that reduces waste and reuses all materials.

Through landmark initiatives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels.

CalRecycle's Mission: Protecting California's environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.

CalRecycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect the environment and preserve resources by empowering Californians to reduce, reuse, and recycle. Join CalRecycle to improve the lives of all Californians.

Department Website: http://www.calrecycle.ca.gov

Special Requirements

When submitting application in hard copy, applicants are required to submit a standard state application (Form Std.678) with an original signature, and clearly indicate RPA 23-049 & Position #835-161-4546-0028 in the "Job Title(s)" section of the Standard State Application or you will not be considered for the position.

If you would like to use education in conjunction with experience to satisfy the minimum qualifications, you must attach a copy of your degree and/or transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.

Please attach a copy of your transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/2/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Resources Recycling & Recovery
Attn: Human RPA 23-049
P.O. Box 4025, MS 19A

Sacramento , CA 95812-4025

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Resources Recycling & Recovery
Human RPA 23-049
1001 I Street, 19th Floor

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Experience with accountin g/financial record keeping, accounting principles and procedures associated with California's accounting structure (e.g., Accounts Receivables, invoicing, and/or report reconciliation)
2. Experience with policies and regulations such as the state fiscal policy, Uniform Codes Manual (UCM), the State Administrative Manual (SAM), the Manual of State Funds, business law, and government code
3. Experience working with all levels of staff within a department, as well as control agencies.
4. Experience with financial accounting systems such as FI$Cal, QuickBooks, or similar software
5. Experience with Microsoft Outlook, Excel, Word, and/or Adobe
6. Experience writing reports, business correspondence, and procedure manuals
7. Education as it relates to accounting or other related field such as Business/ Economics or Finance

Benefits In addition to a compelling vision for California, CalRecycle offers competitive pay, benefits, and features for its workforce. To review the pay and benefits offered to California civil service staff, please review CalHR's website at http://calhr.ca.gov/employees/Pages/salary-and-benefits.aspx

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: http://www.calrecycle.ca.gov
Human Resources Contact:
Joseph Gonzalez
(916) 341-6646

Hiring Unit Contact:
Alix Solano
(916) 341-6646
alix.solano@calrecycle.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 341-6660
EEO@calrecycle.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.