Accounting Officer (Specialist)

Will Consider Accountant Trainee

Under the general supervision of an Accounting Administrator I (Supervisor) in an extremely fast paced environment, this position is responsible for responding to Cashiering customer service counter and hotline, processing and disbursing checks/warrants, coordinating employee transit subsidy activities, assist with maintaining the Disposition of Payroll Warrants inbox, researching returned or undeliverable warrants/checks and act as liaison between Cashiering and other Departmental programs. Please refer to the duty statement for complete responsibilities of this position.

Eligibility for hire may be determined by your score on the Accounting Officer (Specialist) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click https://calcareers.ca.gov/CalHRPublic/Search/ExamSearchResults.aspx#depid=141 and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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You will find additional information about the job in the Duty Statement .

Working Conditions

Position located in Sacramento, Sacramento County.

This is a reposting of JC-431714. If you have previously applied to this position, you do not have to re-apply. Your application will be considered.

While at their base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Most employees will work in workstations within shared cubicles. Working hours will be set sometime between 6:00 a.m. and 5:00 p.m. Flexible schedules may not be available based on business needs of the organization. Overtime may be required, and vacations may be restricted, during peak times and fiscal year-end closing. Employees may be required to travel in state; however, travel is infrequent.

• May be required to move large or cumbersome reports from one location to another.
• Responsible for the movement of up to fifteen-pound boxes in loading and unloading a car/cart

It is expected that this position will have regular and punctual attendance as the functions performed affect the daily operations of the Cashiering Services Section. Flexible schedules may not be available based on business needs of the organization.

For further details about this position and/or a copy of the duty statement for Accountant Trainee, please contact Shawn Guerrero at (279)234-2848 or email at Shawn.guerrero@dot.ca.gov

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ACCOUNTING OFFICER (SPECIALIST)
• ACCOUNTANT TRAINEE

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-445084

Position #(s):
900-081-4546-XXX

Working Title:
Accounting Officer (Specialist)

Classification:
ACCOUNTING OFFICER (SPECIALIST) $5,113.00 - $6,399.00 A

• New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider:
ACCOUNTANT TRAINEE
$4,313.00 - $5,142.00 A

# of Positions:
Multiple

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information
Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment

Caltrans Vision: A brighter future for all through a world-class transportation network

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director's EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

• Possession of a valid driver's license is required when operating a State owned or leased vehicle.
  
• Standard State application (STD) is required. All hires are pending Human Resources approval. Applicants must clearly indicate their basis of eligibility and in the "Examination(s) or Job Title(s)" section of their application. Screening criteria will be established, and most qualified candidates will be interviewed. Degree and/or School Transcripts is required.
  

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/22/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento , CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento , CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Degree and/or School Transcripts
• Other -
  • Degree and School Transcripts are required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Comprehensive knowledge of accounting principles and auditing practices and the ability to apply them in a governmental accounting atmosphere.
• Thorough knowledge of accounting controls and practices.
• The ability to analyze transactions for propriety and accuracy.
• The ability to communicate effectively.
• The ability to analyze routine to complex accounting and other information and draw sound conclusions and decisions to ensure proper accounting transactions.
• The ability to acquire knowledge of the current accounting system and interpret the related reports and procedures in mandatory.
• The ability to work independently to perform assigned duties and responsibilities, including identifying problems, researching, and analyzing data, drawing sound conclusions, and developing an effective course of action including alternatives upon which to base valid decisions.
• The ability to express complex ideas and information clearly, concisely, and logically, both orally and in writing, to management, supervisors, and employees.
• The ability to develop and maintain good working relations with groups and individuals.
• The ability to be flexible, persuasive, tactful and effective in imparting complex information and changing opinions in order to achieve desired results.

Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Hoda Elshamy
(279) 234-2217
Hoda.Elshamy@dot.ca.gov
Hiring Unit Contact:
Jenny N Tran
(279) 234-2803
Jenny.N.Tran@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-445084), PARF# 81-4-118 and title of the position (Accounting Officer (Specialist) or Accountant Trainee) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.