Accounts Payable Processor

Job Description
Accounts Payable Processor (Full Time)
Department: All Openings, Finance & Accounting

POSITION SUMMARY:

Process supplier invoices for payment according to terms for designated supplier accounts and according to defined desk procedures. Maintain professional working relationships with internal and peers.

ESSENTIAL JOB FUNCTIONS:
• Sort and match invoices and BaaN purchase invoices related to BaaN system purchase orders daily.
• Sort and match invoices and receiving records to non-BaaN purchase orders and non-BaaN material return orders daily.
• Review invoice contents and verify items invoiced to Receivers and purchase orders / material return orders for price and quantities and follows procedures to ensure no duplicate payments prior to coding for invoice for payment. Ensures only original invoices are used for payment purposes. Checks sales/use tax.
• Prepare verified invoices for payment by completing voucher stamp information and calculating any sales/use taxes necessary. Arranges contents of voucher packages in prescribed order.
• Process invoices timely to ensure that cost effective discounts are taken. Adheres to Accounts Payables production schedules and follows standard desk procedures.
• Make copies of paperwork necessary to obtain documentation for invoice payments when there are price/quantity variances, which exceed internal approval authority limits. Copies are provided to Accounts Payable Clerk daily for preparation of transmittal of requests to Purchasing.
• Assemble voucher packages and prepare batch headers for input purposes.
• Input amounts and accounts accurately from completed voucher packages into the Accounts Payable system weekly during designated input times.
• Maintain tickler files on open items and ensure resolution. Follow up with supervisor if turn around on price/quantity approval items is not handled within a reasonable time frame.
• Perform weekly review of tub contents (check for invoices not matched to receivers, receivers and no invoices, invoices and no BaaN purchase invoices, non-BaaN purchase orders with delivery dates in the past and no invoice or receiver, etc.). Follow up on items to prevent them from becoming problems.
• Reconcile supplier accounts when necessary to resolve problems.
• Perform other related duties as required.

SUPERVISORY RESPONSIBILITIES:

This job requires no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

One to three years related accounts payable experience required or equivalent combination education and experience.

Knowledge of Windows based computer programs is necessary to perform the duties in this position.

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