Admin Specialist Inter Health

Job Summary

The Department of Internal Medicine has a long tradition of excellence in the tripartite mission of academia: research, patient care, and education. Our faculty members are among the best in the nation and represent a wide array of expertise extending from physician scientists involved in state-of-the-art biomedical investigation to master clinicians who are world renowned for their clinical expertise to the most skilled and sought after teachers, who teach the future?s leaders and best.

The Department of Internal Medicine is the largest department within the Medical School at the University of Michigan with 13 divisions and over 1000 affiliated faculty. The Office of the Chair supports the Chair, 9 Vice Chairs, 4 Assistant Vice Chairs and Chief Administrative Officer (CAO). Our Departmental Office is the hub for all these key leadership positions and work.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

The Office of the Chair for the Department of Internal Medicine is currently seeking a full-time administrative professional who will provide comprehensive administrative support for departmental leaders in need of high-level administrative support for departmental level activity. The Office will work in way that utilizes whatever professional resource is available and equipped to handle the specific responsibility for any or all of the above outlined leaders.

Specific duties and responsibilities are outlined below and not limited to:

• Administratively coordinate various responsibilities, activities and events partnering with the other administrative professionals to ensure comprehensive coverage for all departmental needs initiated in the Departmental Office.
  • Complex calendaring; clinic closings, special service schedules.
  • Support leaders with reports/presentations at the direction of departmental leaders.
  • Draft written correspondence for review and editing by departmental leaders including compliance needs, meeting materials, agendas and meeting action steps.
  • Provide ad hoc project and/or event support as requested by departmental leaders working closely with others in the departmental office.
  • Coordinate travel arrangements and reimbursements when needed.
  • Initiate and process on-line non-PO vouchers, cash receipts, hosting reports, etc.
  • Order supplies and other materials as needed.
  • CV/other research and professional profile management
  • On-site hybrid meeting support:
  • Participate in various committees as needed in support of departmental leaders.
• Work with other departments, divisions, and organizations as needed to execute the given responsibility.
• Responsible for any other duties as assigned.

Required Qualifications*

• Bachelor's degree in business or related field or associate degree with 3 - 5 years of administrative experience or five years of progressively complex administrative assistant experience.
• Proficiency in the use of computers and software including Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written interpersonal skills.
• Skilled in organization and attention to details.
• Keen focus and priority on customer service.
• Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
• Experience in handling items of a confidential nature efficiently and professionally.
• Ability to work in a team environment and build trust with colleagues while working independently and self-initiated.

Desired Qualifications*

• Knowledge of University and Department of Internal Medicine policies, procedures and regulations.
• Knowledge of University systems including Concur, End Note, M-Pathways, with the ability to write and run queries.
• Experience providing support to senior level faculty and/or department administrators.
• Lean training and involvement in continuous process improvement projects.

Work Schedule

This position is hybrid and full time requiring 40 hours per week.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

251531

Working Title

Admin Specialist Inter Health

Job Title

Admin Specialist Inter Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Internal Medicine Departmnt

Posting Begin/End Date

8/15/2024 - 8/22/2024

Career Interest

Administration