Admin Specialist Inter Health

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and detail how your skills and experience directly relate to this position.

Job Summary

The mission of Global REACH is to facilitate health research, education and collaboration among learners and faculty with our global partners to reduce health disparities for the benefit of communities worldwide. We are focused on five key goals:

1. To enable students, trainees and faculty to develop components of their career that address sustainable approaches to improving global health;
2. To create partnerships that allow our medical school community to collaborate synergistically to improve global health;
3. To advance education and research in global health, particularly on the `science of collaboration';
4. To cultivate a community of educators and scholars committed to improvements in global health;
5. To demonstrate the value of global health initiatives to the medical school, university, and the communities we serve.

We are seeking an experienced and talented administrative professional to join our team. This individual will play a key role in managing our unit's operations, including human resource and financial management needs, and will also take lead in planning logistics for events.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off, retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care services. Learn more about U-M benefits. The U-M is national recognized for work/life effectiveness by WorldatWork; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain's Detroit Business.

Commitment to Diversity, Equity and Inclusion

Global REACH values collaboration with a diverse group of students, faculty and staff that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identifies, and views are embraced.

Responsibilities*

• Human Resources:
  • Responsible for the unit's transactional HR functions such as job postings and reclassifications, as well as hiring students and preparing onboarding for new employees.
  • Process transactions, including appointment changes, account and effort certifications, and terminations
  • Assist with off-boarding and exit paperwork
  • Maintains unit's organizational chart
• Financial Operations
  • Provide advanced administrative support on financial policies, procedures and internal controls. Serve as the unit's point of contact for inquiries related to financial issues.
  • Track the financial status of unit funds; monitor expenditures and reconcile accounts, ensuring that expenses charged are reasonable and accurate. Investigate and correct financial problems. Prepare journal entries as needed.
  • Open and close accounts as needed
  • Facilitate financial transactions with foreign parties
  • Prepare expense reports as needed
  • Prepare financial reports as needed for budget planning and reporting purposes.
  • Participate in annual budget planning and review of internal controls
  • Liaise with Medical School Administration finance team, Shared Services, Procurement, and other colleagues as needed to ensure optimal management of Global REACH financial portfolio
• Other Office Administration
  • Maintain supply of office supplies for Global REACH unit, and procure additional supplies and services as needed
  • Respond to annual space survey and facilitate facilities requests
• Event Planning
  • Assist with logistics of event planning, such as identifying appropriate space and securing reservations, and planning receptions / placing catering orders
  • Track detailed information and itineraries for all travelers
  • Assist with making travel arrangements as needed
  • Select and procure gifts that are given to our international partners during key visits

Required Qualifications*

• Bachelor's degree and/or 5-7 years' experience in higher education setting or other organization serving college-level students and/or faculty members
• Must have experience with financial management and human resources
• Experience with event planning
• Exceptional attention to detail and strong organizational skills
• Effective written and oral communication skills
• Demonstrated ability to manage multiple work streams at one time

Desired Qualifications*

• In-depth knowledge of University policies and procedures
• Experience development and implementing unit policies and procedures
• Proficiency navigating financial and human resource systems

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253769

Working Title

Admin Specialist Inter Health

Job Title

Admin Specialist Inter Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Global Reach

Posting Begin/End Date

8/28/2024 - 9/13/2024

Career Interest

Administration