Administrative Assistant 3 (24-25 School Year)
Wichita, Kansas
Employer: Wichita Public Schools
Industry: Administrative Assistant
Salary: Competitive
Job type: Full-Time
Job Title: Administrative Assistant 3 (40 hours per week)
Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.
Essential Performance Responsibilities:
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Knowledge, Skills, and Abilities:
Interrelations:
Employee Punctuality and Appearance:
Qualification Profile:
FLSA Status: Non-Exempt
Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.
Essential Performance Responsibilities:
- Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
- Assists with copying and distribution of documents and other materials for administrative and clerical staff
- Maintain copier, office machines, and vending machines
- Assists in maintaining inventories or supplies and materials for the purpose of ensuring items' availability
- Perform clerical duties for other staff as requested
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
- Work in standard office and school building environments
- Ability to work outdoors during outdoor student activities
- Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities:
- Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
- Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
- Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
- Ability to communicate effectively with a supervisor when their discretion is needed
- Ability to provide exceptional customer service
- Displays a significant degree of professionalism and confidentiality
- Ability to conform to proper standards of professional dress and appearance
- Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations:
- Contact with personnel within the district and with customers and vendors
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
- Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance:
- In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
- Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
- All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile:
- A High School education or GED is required
- Some experience is necessary
FLSA Status: Non-Exempt
Created: 2024-09-08
Reference: 10244
Country: United States
State: Kansas
City: Wichita
ZIP: 67230
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