Administrative Assistant 4 (230 Day)
Wichita, Kansas
Employer: Wichita Public Schools
Industry: Administrative Assistant
Salary: Competitive
Job type: Full-Time
Job Title: Administrative Assistant 4
Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities:
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Knowledge, Skills, and Abilities:
Interrelations:
Employee Punctuality and Appearance:
Qualification Profile:
FLSA Status: Non-Exempt
Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities:
- Assists with copying and distribution of documents and other materials for administrative and clerical staff
- Assist in purchasing equipment and maintain inventory of current office equipment
- Maintain databases, spreadsheets, letters/memos and presentations
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
- Work in standard office and school building environments
- Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities:
- Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
- Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
- Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
- Ability to communicate effectively with a supervisor when their discretion is needed
- Ability to provide exceptional customer service
- Displays eagerness and the ability to learn new methods, procedures, and techniques
- Displays a significant degree of professionalism and confidentiality
- Ability to conform to proper standards of professional dress and appearance
- Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations:
- Contact with personnel within the district and with customers and vendors
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
- Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality and Appearance:
- In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
- Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
- All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile:
- A High School education or GED
- A minimum of six months experience are required for this position
FLSA Status: Non-Exempt
Created: 2024-09-05
Reference: 10229
Country: United States
State: Kansas
City: Wichita
ZIP: 67230
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