Administrative Assistant for Democratic Engagement

How to Apply

• Please include a cover letter attached as the first page of your resume to apply to this A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and should specifically address your interest in this position and highlight related skills and experience.
• This is a two-year term-limited appointment.
• The Ford School is committed to providing a positive and inclusive work environment. This includes providing employees with flexible work opportunities. This position will be expected to work in the office 2-3 days/week, after an initial onboarding period with more onsite presence.

Job Summary

The Gerald R. Ford School of Public Policy is looking for an organized and proactive person to serve as our Administrative Assistant to support our work on the Democracy, Civic Empowerment, and Global Engagement (DCEGE) Presidential Initiative for two years. You will provide administrative, programmatic, and grant support for the initiative and its team. We are especially interested if you have grants administration experience to support event planning and logistics, support our Faculty & Staff Advisory Board, and support the small and larger grants program by coordinating with appropriate financial and budget specialists.

You will be a part of the Democracy, Civic Empowerment, and Global Engagement team and will report to the Strategic Consultant for Democratic Engagement.

The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We inspire and prepare diverse leaders grounded in service, conduct transformational research, and collaborate on evidence-based policymaking to take on our communities' and our world's most pressing challenges. Our dedication to the public good is grounded in our core values and inseparable from our commitment to diversity, equity, and inclusion , including efforts aimed at addressing key policy issues relevant to racial justice and antiracism. We encourage applications from candidates of all backgrounds who will contribute to the diversity of our school. To learn more about the Ford School, read about us .

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Paid parental leave

Responsibilities*

• Comprehensive administrative support, including scheduling, managing reimbursements for travel and purchase card reconciliations, and making travel arrangements for DCEGE staff, speakers, faculty, and students.
• Help administer the initiative's grant program, including processing payments to grant awardees across campus.
• In collaboration with faculty and staff from multiple U-M schools and external community partners, plan and manage events and meetings.
• Provide hands-on event support and overall coordination of event logistics, including preparing invitations, tracking RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, expense reimbursements, meeting minutes and documentation.
• Contribute ideas to and support the initiative's evolving communication strategy, including working with our communications specialist to update our website and other communication channels.
• Provide administrative support for our grants and funding programs projects within U-M and related partners.

Required Qualifications*

• High school diploma or an equivalent combination of education and experience
• 3+ years of high-level administrative support experience
• Demonstrated editing, proof-reading, and writing experience
• Proficiency in office software and technology, such as MS Office, Google Suite, and Zoom
• A passion for democracy and civic engagement.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253358

Working Title

Administrative Assistant for Democratic Engagement

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Pub Policy

Department

G. Ford Sc Pub Pol

Posting Begin/End Date

8/19/2024 - 9/02/2024

Salary

$50,000.00 - $57,000.00

Career Interest

Administration