Posting Details

Posting Details

Posting Number S12308P

Working Title ADMINISTRATIVE ASSISTANT I

Department VPI-Admissions Office

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday 8:00am - 5:00pm

Advertised Salary $39,900 - $41,000

Posting Date 06/28/2024

Open until filled Yes

Closing Date

Proposed Starting Date 08/05/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Office/Clerical Assistant

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This vital position shares telephone and general reception duties with other full-time members of the Customer Service Team in the Office of Undergraduate Admissions. The primary responsibilities are to answer a multi-line telephone system, provide admissions information, and refer the calls to appropriate members of the admissions staff. In addition, the person in this position will greet visitors to the office and reply to email inquiries. An Information Clerk also occasionally assists other areas of the office by preparing student information, such as assembling packets, stuffing envelopes, and other routine tasks included but not limited to helping with check in for events and taking meeting notes.

Knowledge, Skills, Abilities and/or Competencies

Ability to communicate clearly and effectively. PC, Microsoft Office Products (Word, Outlook, Calendar), Excel and Slate proficiency

Physical Demands

Lift/carry items up to 30 lbs.
Sit and/or stand for long periods of time

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Aid prospective students and their families, high school guidance counselors, and current UGA students, faculty, and staff by answering Admissions and the University-related questions via multi-line phone system, in person and email. To be done in a timely, courteous manner within the office operational instructions.

Percentage of time 75 Duties/Responsibilities

Assist with on-campus events - check-in, material distribution, and greet guest.

Percentage of time 15 Duties/Responsibilities

Provide support for recruitment team and assist other office staff as necessary.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Keiara Harden

Recruitment Contact Email keiara.harden@uga.edu

Recruitment Contact Phone 706-542-2112

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. This position requires a high degree of professionalism and comfort level with speaking to strangers in person, on the phone, and by email. Are you able to perform this responsibility? (Open Ended Question)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents