Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 500301 - Compliance
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Provides high-level, confidential administrative support to the staff in Compliance, Ethics, and Regulatory Affairs.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.
Additional Required Department Minimum Qualifications: The Administrative Assistant II provides high-level, confidential administrative support to the staff in Compliance, Ethics, and Regulatory Affairs. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, etc.
Skills and Knowledge: Must possess the ability to develop and maintain strong working relationships with internal and external partners. Demonstrated ability to work well with faculty, staff, students, and volunteers at all levels. Excellent interpersonal, written, and verbal communication skills. Ability to plan, prioritize, and manage own workload while balancing competing priorities, with excellent attention to detail. Ability to work on own initiative. Ability to produce a large quantity of work at high quality. Ability to maintain strict standards of confidentiality.
Preferred Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher. Experience with budgetary and purchasing, which includes balancing department accounts, reconciling credit card statements in Concur, and processing purchase orders in buyBAMA.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster