University of Colorado Anschutz Medical Campus

Department: Facilities Management

Job Title: Administrative Assistant II

Position: # 00796898 - Requisition: #34030

Job Summary:

The Front Desk Receptionist will manage the lobby area and provide positive first impressions along with welcoming staff, faculty, visitors, and patients. This position calls for a dynamic self-starter who is eager to thrive in a challenging environment and deeply passionate about providing high-quality administrative support.

Key Responsibilities:

• Greet, welcome and direct all visitors including students, faculty, staff, patients, vendors and clients as soon as they arrive.
• Answer in-person, phone, and email inquiries.
• Provide directional guidance to locations within the building and across campus.
• Keeps a safe and clean reception and lobby area.
• Review daily events within the building, confirm with other Facilities group the rooms are ready for the event. Answer common questions and know where to gain information for guests.
• Assist with tours of the Eisenhower Suite

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us:

Use your college/unit or department as a selling point. Think about the "what's in it for me" candidate viewpoint. You do not need to include everything, just the most appealing parts of working for your college/unit or department. Keep this section short and concise for effectiveness - in general, try to limit it to 1-2 paragraphs.

Benefits statement to include in all benefits-eligible positions:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours worked per week as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

• One (1) year of customer service experience
• High School Diploma OR Equivalent work experience

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bilingual
• 2 years of customer service experience.

Knowledge, Skills, and Abilities:

• Verbal and written communication
• Microsoft Office (word, excel, outlook)
• Strong listening skills
• Organizational skills
• Professional attitude and appearance

How to Apply:

Questions should be directed to: Kenyari Jones (kenyari.jones@cuanschutz.edu)

Application Materials Instructions:

APPLICATION DEADLINE: This announcement is open until July 5, 2024.

To apply, please submit the following materials to this posting:

• A cover letter and resume that specifically addresses the job requirements and outlines your qualifications.

Special Instructions to Applicants

Classified Staff positions have specific application requirements:

• Submit all required documents indicated in this posting and include a current email address and phone number.
• Please address minimum qualifications, competencies and preferred qualifications in your cover letter, as these along with previous work experience will be used in the assessment process.
• Click here to view Veteran and other General Information regarding Classified Staff positions: https://www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

For those who meet minimum qualifications, the comparative analysis process will include one or all of the following:

• Preferred Qualifications Application Review based on the preferred qualifications listed in the posting.
• Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials. Note: Candidates are not physically present for this portion of the comparative analysis.
• Interviews based on the job requirements, preferred qualifications and competencies listed in the posting.
• Candidates will be evaluated, scored and ranked based on oral responses
• Interviews may be over the phone, videoconference or in-person

You will be notified via email if the comparative analysis process changes or includes additional assessment tools other than those listed above

Anticipated Pay Range:

The starting salary for this position has been established as $41,100.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.