Administrative Assistant II
Gainesville, Florida
Employer: University of Florida
Industry: Office/Administrative/Fiscal Support, Health Care Administration/Support
Salary: $38000 - $45700 per year
Job type: Full-Time
Classification Title:
Administrative Assistant II
Job Description:
Administrative support will include providing office support to up to five Assistant and/or Associate level professors in the department. Duties will include maintaining academic calendars and schedule, triage phone calls appropriately, opening and sorting mail, and making travel arrangements for business meetings. Individual will have access to electronic medical record in order to review and share information with faculty member as required. Assist faculty member with updates to CV and manage documentation and data for promotion and tenure packets. Assist faculty member with course organization and assist with required paperwork. Arrange for catering for meetings and other special events as needed. Assist with the recruitment process for open faculty positions. Disseminate department announcements for meetings, presentations and lectures. Assist faculty with confidential correspondence, letters of recommendation and other sensitive information. Assist faculty with tracking CME credits, renewing licenses, memberships and tracking deadlines for re-credentialing, etc.
Departmental duties will include coordinating the departmental monthly quality assurance (QA) meeting for residents and faculty. Individual will assist faculty supervisor of APP's in clinic with leave management and communication to clinics. Will assist APP's with travel and other UF business related events.
Assist clinical faculty with clinical trials.
Miscellaneous tasks will include cross training to cover other Administrative Assistants in the department as well as cross training to cover the front desk at our clinic locations. Other duties will be assigned based on individual qualifications.
Expected Salary:
$38,000 - $45,700
Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Preferred Qualifications:
Experience with Microsoft Office Products (Outlook, Excel, Word, PowerPoint, etc)
Customer Service Skills
Organization Skills
Experience in medical office
Ability to prioritize multiple tasks in order to meet competing deadlines
Ability to plan, organize and coordinate work assignments
Ability to work independently and make decisions in a quick and decisive manner
Ability to communicate effectively in person, on the phone and in writing
Ability to be detailed, accurate and confidential with work assignments
Ability to maintain effective working relationships with colleagues, faculty and residents
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Advertised: 01 Oct 2024 Eastern Daylight Time
Applications close: 15 Oct 2024 Eastern Daylight Time
Administrative Assistant II
Job Description:
Administrative support will include providing office support to up to five Assistant and/or Associate level professors in the department. Duties will include maintaining academic calendars and schedule, triage phone calls appropriately, opening and sorting mail, and making travel arrangements for business meetings. Individual will have access to electronic medical record in order to review and share information with faculty member as required. Assist faculty member with updates to CV and manage documentation and data for promotion and tenure packets. Assist faculty member with course organization and assist with required paperwork. Arrange for catering for meetings and other special events as needed. Assist with the recruitment process for open faculty positions. Disseminate department announcements for meetings, presentations and lectures. Assist faculty with confidential correspondence, letters of recommendation and other sensitive information. Assist faculty with tracking CME credits, renewing licenses, memberships and tracking deadlines for re-credentialing, etc.
Departmental duties will include coordinating the departmental monthly quality assurance (QA) meeting for residents and faculty. Individual will assist faculty supervisor of APP's in clinic with leave management and communication to clinics. Will assist APP's with travel and other UF business related events.
Assist clinical faculty with clinical trials.
Miscellaneous tasks will include cross training to cover other Administrative Assistants in the department as well as cross training to cover the front desk at our clinic locations. Other duties will be assigned based on individual qualifications.
Expected Salary:
$38,000 - $45,700
Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Preferred Qualifications:
Experience with Microsoft Office Products (Outlook, Excel, Word, PowerPoint, etc)
Customer Service Skills
Organization Skills
Experience in medical office
Ability to prioritize multiple tasks in order to meet competing deadlines
Ability to plan, organize and coordinate work assignments
Ability to work independently and make decisions in a quick and decisive manner
Ability to communicate effectively in person, on the phone and in writing
Ability to be detailed, accurate and confidential with work assignments
Ability to maintain effective working relationships with colleagues, faculty and residents
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Advertised: 01 Oct 2024 Eastern Daylight Time
Applications close: 15 Oct 2024 Eastern Daylight Time
Created: 2024-10-04
Reference: 533349
Country: United States
State: Florida
City: Gainesville
ZIP: 32609
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