Administrative Assistant II

Position No.:125-627

Salary: $3,900 per month. Click for total benefits/salary package: Total Rewards Calculator

Closing Date: May 29, 2024

Status:Full-Time with State Benefit Package

Recruitment: Internal/External

Location: 1720 Burlington Drive, Bismarck, ND 58504

Selecting Supervisor: Ben Leingang, Chief Agent; Jen Brubakken, Administrative Staff Officer II, Bureau of Criminal Investigation

Summary of Work

The primary purpose of this position is to provide administrative services to the Agents and Civilians of BCI, as well as other cooperating agencies with the following front desk, administrative support duties:

Answering and transferring phone calls.

Greeting customers at the window and signing in visitors.

Coordinate travel and training arrangements for BCI and affiliated personnel.

Act as the back up for the deposit.

Open, sort, distribute mail and distribute faxes.

Maintain phone lists for police, sheriff's, state's attorneys, and district judges.

Complete contractor background checks in conjunction with the Criminal History Records Unit.

Maintain forms and physical inventory.

Maintain supply system for Bismarck BCI offices and field offices.

Order business cards.

Other duties as assigned.

In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.

Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program.

Location of Work: This is a non-remote position located at the North Dakota Bureau of Criminal Investigation office in Bismarck, North Dakota.

Minimum Qualifications

Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position)

Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases

Demonstrated ability to communicate tactfully and with emphasis on customer service

Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public

Ability to maintain a high degree of confidentiality

Excellent prioritization, time management, and organizational skills

Application packets will be considered to be an example of your skills and quality of work. In addition, they must be complete and include additional required documents in order to be considered for this position.

Successful completion of the interview process, reference checks, and standard background and criminal record checks to determine knowledge, skills, and abilities to perform criminal records specialist tasks.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team memberswith a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships.

Application package must be received by 11:59 PM on the closing date listed on the opening.

TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers

Documents to be submitted:

• Resume
• Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications
• 3 Professional References
• College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts)

Anyone needing assistance or accommodations during any part of the application or interview process please contactAshley, Office of Attorney General: E-mail: aeisenbeis@nd.gov ;phone: (701) 328-1256 or TTY: 1-800-366-6888.

• Learn more aboutOffice of Attorney Generalat: https://attorneygeneral.nd.gov/
• Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits
• Visit North Dakota State government: http://www.nd.gov

To learn more about living in North Dakota, visit https://findthegoodlife.com

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.