Administrative Assistant

Cozen O'Connor has an excellent opportunity for a dynamic full time Administrative Assistant in the Boston office.

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Responsibilities:

• Answer incoming calls, transfer and/or take messages
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office
• Tracking and ordering standard office and kitchen supplies
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Assist with duplicating requests and creating trial binders
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Assist with processing the attorney weekly time summaries
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence
• Assist with preparing and submitting conflict check requests and New Matter Intake Forms
• Assist with submitting vendor invoices and attorney expenses for reimbursement via ChromeRiver
• Other administrative projects as assigned

Qualifications:

• Office/Clerical Administrative experience is required
• Able to work in the office 3 days a week (2 days remote), and up to 5 days a week based on business needs
• Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines
• Ability to work overtime if necessary

The salary range for this role is $55,000-$65,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.