Administrative Assistant (Supporting Program Management)

Cincinnati, Ohio

Employer: L-3 Technologies
Industry: 
Salary: Competitive
Job type: Full-Time
Job Title: Program Management - Admin Support (Administration C)

Job Code: 11118

Job Location: Cincinnati, OH (On-Site)

Job Schedule: 1st Shift 4/10's

Job Description:

The Program Management Administration Support position will be responsible for the support of our 650+ employee site in Cincinnati, OH. This position will support office operations, maximize office productivity, and provide administrative and continuous improvement support to the organization.

Essential Functions:
  • Excellent communication skills and attention for detail.
  • Problem solving skills and making recommendations for solutions.
  • Ability to work under limited supervision on assignments requiring judgment and initiative.
  • Perform general administrative support tasks including scheduling and coordinating meetings, booking conference rooms, arranging catering, managing outlook calendars.
  • Prioritize, multi-task, managing complex schedules, and meeting changing deadlines.
  • Prepare documents, spreadsheets, reports, and presentations.
  • Assist with running Program Reviews.
  • Assist with slide preparation for both internal meetings and customer deliverables.
  • Arrange for domestic and international travel.
  • Prepare expense reports in Concur.
  • Create and/or maintain appropriate logs, databases, inventories, status reports/tracking.
  • Schedule employee engagement events and activities.
  • Coordinate visitor and offsite activities, to include customer meetings.
  • Work cohesively with other Administrative Assistants within L3Harris.
  • Support event planning and execution.
  • Support on-boarding of new program personnel.
  • Coordinate with the L3Harris security office and other stakeholders on security and access issues supporting the program (e.g. clearance documentation, access to classified spaces, etc.).
  • Send out communications as needed.
  • Order catering when requested for meetings.
  • Order office and breakroom supplies.
  • Other duties as assigned.

Qualifications:
  • Requires fully proficient job knowledge/skills.
    • High School Diploma or equivalent and a minimum of six (6) years of prior Office/Administrative/Project Support experience.
    • 2 years post-Secondary/associate degree with a minimum of 2 years of prior Office/Administrative/Project Support experience.
  • 2 years or more of experience in Outlook, PowerPoint, Excel, Concur, and Microsoft Teams.
  • Must be a US Citizen.

#LI-AH1
Created: 2024-06-11
Reference: 11118
Country: United States
State: Ohio
City: Cincinnati
ZIP: 45219

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