Administrative Assistant to the VP of Instruction and Student Development

Posting Details

Posting Summary

Working Title Administrative Assistant to the VP of Instruction and Student Development Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 28800005 Agency Wytheville Community College Division Wytheville Community College (Div) Work Location Wythe - 197 Hiring Range Minimum $35,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Wytheville Community College is open from 8 am-5 pm, Monday-Friday. Some weekend or evening hours may be required occasionally but not regularly.
Sensitive Position No Job Description

The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.

Wytheville Community College is seeking a candidate to provide administrative support to the Office of the Vice President of Instruction and Student Development in support of the college’s mission: “Dedicated to teaching excellence and student success, Wytheville Community College is an educational and community leader, providing lifelong career and personal growth, cultural enrichment, and economic advancement”.

Purpose

Provide administrative support for the efficient operation of the Office of the Vice President of Instruction and Student Development with a focus on management of operations and customer service. This position will perform a variety of complex and confidential administrative duties and will interact with senior level administration, deans, directors, public and private officials, faculty, staff, students, and the public.

Some of the job responsibilities include but are not limited to the following:

• Serving as the general office manager, assisting the VP of Instruction and Student Development in implementing functions in the department including: greeting and assisting visitors; reviewing office correspondence for accuracy; developing and maintaining the working calendar; answering phone calls; maintaining the budget for the office; organizing and maintaining purchasing for the department; and making travel arrangements for the VP of Instruction and Student Development;
• Coordinating the academic calendar and maintenance of the college catalog;
• Processing and reviewing all final contracts for part-time faculty each semester and for summer pay for full-time faculty;
• Managing professional development, educational aid, and faculty awards;
• Serving as the back-up to the administrative assistant for the President; and
• Assisting with special function projects and events.

This position will report directly to the Vice President of Instruction and Student Development.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Previous office management or administrative assistant experience;
• Extensive experience in clerical and/or office environment;
• Advanced computer skills to include word processing and spreadsheet software;
• Ability to communicate both in writing and orally with diverse constituent populations;
• Ability to prioritize tasks and perform routine duties with minimal supervision; and
• Experience and/or education equivalent to an Associate’s degree.

Additional Considerations

• Experience in a higher education environment;
• Purchasing and budget experience; and
• Knowledge of VCCS and state of Virginia policies and procedures.

Operation of a State Vehicle Yes Supervises Employees No Required Travel
May be required to travel for training and to other WCC off-site locations.

Posting Detail Information

Posting Number CLS_3249P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/22/2024 Job Close Date 09/20/2024 Open Until Filled Agency Website www.wcc.vccs.edu Contact Name Malinda Poole Eversole Email HR@wcc.vccs.edu Phone Number (276) 223-4869 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.