Administrative Assistant, University Advancement

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Administrative Assistant, University Advancement
Classification Title Administrative Assistant II
Department University Advancement
Posting Number R240165
Posting Link https://www.ubjobs.buffalo.edu/postings/51974
Employer Research Foundation
Position Type RF Clerical/Technical
Type Full-Time
Appointment Term
Salary Grade N.7

Posting Detail Information

Position Summary
Are you a highly organized and experienced professional looking to support the impactful work of a dynamic team? University Advancement at the University at Buffalo is seeking an Administrative Assistant to join our division. This role is essential in supporting the Division of University Advancement and collaborating with both divisional and university colleagues to increase private support and engagement.

Key Responsibilities

• Perform various administrative duties to support the assigned Advancement team.
• Manage office tasks and projects independently, with unusual situations referred to others.
• Handle complex and confidential information with professionalism and discretion.
• Utilize MS Office tools and programs effectively to enhance team productivity.
• Collaborate with divisional and university colleagues to support private support and engagement initiatives.

Join Our Team

If you are a detail-oriented and proactive individual with a passion for supporting complex organizations, we encourage you to apply. This is an excellent opportunity to contribute to the success of University Advancement and make a significant impact on our community. Apply now and become a vital part of our mission to increase private support and engagement at the University at Buffalo.

Division of University Advancement

At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we're on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you'll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world!

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Associate degree or an equivalent combination of education and experience.
• Minimum of 2 years' experience working in a dynamic professional office environment.
• Excellent interpersonal skills, including the ability to listen and interact effectively with donors and high-level volunteers.
• Good judgement and ability to interact with a diverse group of people (internal and external).
• Excellent written and verbal communication skills.
• Commitment to confidentiality and attention to detail a must.
• Strong organizational, multi-tasking and project management skills.
• Technical/digital competence; skilled at building reports and slide presentations.

Preferred Qualifications
Physical Demands
Salary Range $41,000 - $46,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week

Campus South Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification

Contact Information

Contact's Name Judy Mackey
Contact's Pronouns
Contact's Title Human Resources Officer
Contact's Email jmackey@buffalo.edu
Contact's Phone 716-645-1526

Posting Dates

Posted 08/08/2024
Deadline for applicants Open Until Filled
Date to be filled 08/26/2024

References

Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your current employment affiliation with the University at Buffalo.
   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation
2. * How did you first hear about this employment opportunity?
   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other

Documents Needed To Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents