Administrative Assistant-Research Administration
Duarte, California
Employer: City of Hope
Industry: Research Administration
Salary: Competitive
Job type: Full-Time
Join the transformative team at City of Hope , where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Working with limited supervision, performs diversified, advanced, and confidential secretarial and administrative work. Relieves department head of administrative detail. Uses discretionary initiative & judgment when screening visitors & telephone calls, scheduling appointments & organizing workload to meet established priorities. Requires thorough knowledge of organizational unit policies, personnel and services.
As a successful candidate, you will:
Your qualifications should include:
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here .
To learn more about our Comprehensive Benefits, please CLICK HERE .
Working with limited supervision, performs diversified, advanced, and confidential secretarial and administrative work. Relieves department head of administrative detail. Uses discretionary initiative & judgment when screening visitors & telephone calls, scheduling appointments & organizing workload to meet established priorities. Requires thorough knowledge of organizational unit policies, personnel and services.
As a successful candidate, you will:
- Organizes & expedites flow of work through administrator's office; initiating follow up action as appropriate.
- Answers telephones, screens & routes visitors, and callers.
- Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
- Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations, and confidential material.
- Takes and transcribes dictation of a complex & confidential nature.
- Composes letters and memos for administrator's signature.
- Lab Orders and maintain integrity / confidentiality in the lab.
- Routes & answers routine correspondence not requiring administrator's attention.
- Schedules appointments & meetings; coordinates meetings & agenda materials. Makes arrangements for meetings/conferences/travel for department personnel.
- Prepares & distributes minutes of meetings.
- Opens, reads & prioritizes incoming mail. Handles minor requests and assignments requiring knowledge of organizational unit policies & procedures.
- Establishes, maintains & has frequent access to confidential files, logs & records.
- Assists in planning & organizing special projects.
- Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
- Performs other related duties as assigned or requested
Your qualifications should include:
- 2 years Post High School Trade, Business or Professional School
- Experience may substitute for minimum education requirements.
- 5 years senior level secretarial experience with prior experience in Administration.
- Computer experience necessary, background in Microsoft preferred.
- Foster/promote a positive image/professional appearance.
- Work well in a multi-cultural environment.
- Excellent verbal communication and telephone skills.
- Excellent written communication skills
- Ability to handle sensitive information and topics with tact and diligence.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here .
To learn more about our Comprehensive Benefits, please CLICK HERE .
Created: 2024-09-26
Reference: 10027949
Country: United States
State: California
City: Duarte
Similar jobs:
-
Research Administrator III - Semel Institute
UCLA Health in Los Angeles, California💸 $68800.00 per year -
Research Administrator
Stanford University in Stanford, California💸 $45.19 per hour -
Senior Research Administrator - Head and Neck, Surgery
UCLA Health in Los Angeles, California -
Dean/Department Principal Research Administrator - 129059
University of California San Diego in La Jolla, California💸 $96500 - $117000 per year -
Research Administrator Supervisor, Pathology & Laboratory Medicine
UCLA Health in Los Angeles, California💸 $92600.00 per year -
Administrative Assistant III (Institutional Research and Planning) TEMPORARY
Contra Costa Community College District in San Pablo, California💸 $21.76 per hour -
Research Administrator 3 - Physiology
UCLA Health in Los Angeles, California -
Research Administrator 3
Stanford University in Stanford, California💸 $83555 - $117329 per year -
Research Administrator 3
Stanford University in Stanford, California💸 $116489 - $133909 per year -
Research Administrator 2
Stanford University in Stanford, California💸 $93871 - $109557 per year -
Contracts & Grants - Pre- and Post-Award Research Administrator
UCLA Health in Los Angeles, California -
Research Administrator 2 (Hybrid Opportunity)
Stanford University in Stanford, California💸 $85000 - $108000 per year -
Research Administrator - 132576
University of California San Diego in La Jolla, California💸 $34.87 - $35.56 per hour -
Research Group Administrative Assistant - 132431
University of California San Diego in La Jolla, California💸 $28.51 - $33.46 per hour -
Research Administrator II - Hybrid - 132359
University of California San Diego in San Diego, California💸 $34.87 - $50.79 per hour -
Research Finance Administrator 3
Stanford University in Stanford, California💸 $116489 - $133909 per year -
Administrative Assistant-Department Chair Research
City of Hope in Duarte, California -
Senior Research Administrator
UCLA Health in Los Angeles, California💸 $68800.00 per year -
DPS Clinical Research Administrator
City of Hope in Duarte, California -
Research Administrator 4 (6207U) #73207 - Engineering Research Support Office (ERSO)
Berkeley University of California in Berkeley, California💸 $88900 - $106787 per year