Administrative Associate 1 - Psychiatry Education Fellowship Coordinator

This position is responsible for overseeing the day-to-day activities of the Accreditation Council for Graduate Medical Education( ACGME) accredited Child & Adolescent Psychiatry Fellowship program and the non-accredited Neuromodulation Medicine Fellowship program for the University of Minnesota's Department of Psychiatry and Behavioral Sciences.

This includes administration of the programs in collaboration with the Program Directors, staff, and the trainees and providing education coordination between attending physicians, fellows, students, hospital/clinical sites, and institutional and regulatory administrative offices. This position is also responsible for overseeing the Psychiatry Residency didactics program, in partnership with the Residency Administrator and Chief Residents. This includes annual curriculum review, scheduling and oversight of weekly and annual didactic activities and
events.

The Administrative Associate 1 must demonstrate initiative, resourcefulness, and problem-solving skills in applying detailed knowledge of the responsibilities, functions, and underlying management structure of accrediting organizations, the Department of Psychiatry and Behavioral Sciences and the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow.

This is a hybrid position with the current expectation being a minimum of 1 day on site per week.

Job Duties/Responsibilities:

Child and Adolescent Psychiatry Fellowship Coordinator - 70%
• Provide direction, leadership and day-to-day management of education activities for the program and serve as an informational resource to the fellows and Program Director (PD). This includes, but is not limited to:

- Managing fellow recruitment and onboarding
- Creating and managing fellow orientation and graduation
- Developing goals and objectives, preparing curriculum in collaboration with the Program Director
- Creating fellow rotation schedules annually, coordinating clinical rotations, seminars, courses, lectures and meetings for the program.
- Managing the fellow evaluation process

• Ensure compliance with regulations governing the program such as the ACGME and the American Board of Psychiatry:

- Maintain the ACGME Web ADS, annual reports, AIR survey and Graduate Medical Education (GME) Track. Work with systems databases for accreditation; review and maintain current knowledge of ACGME, and Board requirements.

• Serve as liaison for the program between University faculty and staff, affiliate training sites, and the fellows, fellowship PD's and coordinators.
• Administer, interpret and clarify GME human resource policies; coordinate distribution of GME
requests, forms, and pertinent information, oversee timely completion of forms and maintain an updated program policy manual.
• Ensure uniform and efficient communication and coordination across the program and all affiliated training sites
• Maintain and refine confidentiality across all components of the program

Residency Didactics Coordinator - 20%
• Provide efficient coordination and day-to-day management of the Residency didactics curriculum including weekly conferences as well as other didactic events throughout the year.
• Coordinate curriculum and didactic schedule review annually.
• Partner with Residency Coordinator, Program Director and Chief Resident(s) to ensure all educational, scheduling and compliance requirements are met
• Maintain clear and efficient communication to all stakeholders

Neuromodulation Medicine Fellowship Coordinator - 10%
• Provide direction, leadership and day-to-day management of education activities for the program and serve as an informational resource to the fellow and Program Director (PD). This includes, but is not limited to:
- Managing fellow recruitment and onboarding
- Creating fellow rotation schedules annually, coordinating clinical rotations, seminars, courses, lectures and meetings for the program.
- Managing the fellow evaluation process

• Ensure compliance with all UMN GME and any other governing body's requirements. Work with systems databases for accreditation; review and maintain current knowledge of all requirements.
• Serve as liaison for the program between University faculty and staff, affiliate training sites, and the fellow, fellowship PD and coordinators.
• Administer, interpret and clarify GME human resource policies; coordinate distribution of GME
requests, forms, and pertinent information, oversee timely completion of forms and maintain an updated program policy manual.
• Ensure uniform and efficient communication and coordination across the program and all affiliated training sites
• Maintain and refine confidentiality across all components of the program

Qualifications

All required qualifications must be included in the application materials

Required Qualifications:
• BA/BS or a combination of related education and work experience to equal four years.
• Outstanding communication (oral and written), interpersonal, and organizational skills with keen attention to detail

Preferred Qualifications:
• Work experience in a higher education or medical education setting
• Working knowledge of RMS, ACGME, and American Board of Psychiatry
• Strong excel and/or data analytic skills
• Demonstrated ability to work across varying levels of an organization, i.e., leadership, colleagues, and trainees

About the Department

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

• Create and disseminate new knowledge in the science of mental health
• Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
• Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
• Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at https://med.umn.edu/psychiatry .

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).