Administrative Associate - Center for Transportation Research

Center for Transportation Research

Administrative Associate

This full-time position through the Center for Transportation Research (CTR) will be funded through a grant from the Tennessee Department of Transportation (TDOT). The position will be located in the TDOT office in Nashville to provide a combination of administrative, recruitment, event coordination and logistical assistance for the TDOT Long Range Planning (LRP) Division's Data Management Section.

Duties/Responsibilities:

• Manages calendars for executive staff and coordinates internal and external meetings, which often require coordination with other staff.

• Manages technical and administrative needs of Director, Assistant Director, and Managers

• Provides customer service to internal and external stakeholders and will serve as the gatekeeper for Division and the first person in line for anyone wanting to coordinate with the Director. They will interact in various capacities with the divisions within TDOT as well as with staff within our Division, other government agencies and universities within the state.

• Network and coordinate with various TDOT support divisions (General Services, Information Technology, Programming) and external partners (FHWA/Data Consultants) to set up and ensure LRP staff has access to necessary equipment and software to operate efficiently and without limitations.

• Interacts with supply and service vendors and serves as point of contact for space, equipment, and facility issues. Will negotiate contract terms for existing equipment (plotters, printers, cell service) as well as create requisitions, purchase orders, and process invoices for billing

• Manages tracking system for all internal and external data requests received by the Long Range Planning Division that pertains to transportation, data analysis, GIS, traffic counts, and maps.

• Uses tracking system to manage public comments sent to the TDOT Commissioner. Coordinates responses with appropriate technical contacts and must meet strict deadlines for response times.

• Provides financial support by processing invoices for Long Range Planning Department as well as oversee state credit card payments for various items such as sponsorships, registration dues, venue rentals, etc.

• Compile and prepare quarterly reports detailing Division activities and billing reports for TDOT Finance that show all Division expenditures.

Qualifications:

Minimum/Required Qualifications:

Requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.

Knowledge of Microsoft Office 365 product

Ability to work independently and in a multidisciplinary team environment.

Ability to work effectively with a wide range of constituents in a diverse community.

Ability to gather data, compile information, and prepare reports.

Preferred/Desired Qualifications:

An associate's degree in business or a related field with two years of office experience or a bachelor's degree in business or related field with one year of office experience.

Knowledge of transportation practices.

Experience with Tennessee systems such as Edison.

Salary - Market Range 05 - $30,700.66 - $55,261.19