Administrative Coordinator

Position Details

Position Information

Position Title: Administrative Coordinator
Department: Hopkins Center for the Arts
Position Number: 0000000
Hiring Range Minimum: $23.11
Hiring Range Maximum: $28.89
Location of Position:
Wilson Hall, Hanover. Hybrid as a lot of the work can be performed remotely.

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Position Purpose:
Reporting to the Manager of Strategic Initiatives and Belonging, this position provides administrative and technical support to the Howard Gilman Executive Director as well as the Senior Development Manager and Manager of Strategic Initiatives and Belonging.

Required Qualifications:
- Bachelor's degree or the equivalent in education and experience.

- Excellent interpersonal skills and ability to deal articulately with a diverse range of people.

- Strong organizational skills and ability to balance priorities and meet deadlines.

- Initiative, sound judgment and ability to work independently.

- Strong writing, detail editing and proofreading skills.

- Technologically savvy in the use of computers, applications, databases, tablets and smartphones.

- Commitment to diversity and to serving the needs of a diverse population.

- Adept at handling confidential information with excellent judgment and discretion.

- Willingness to utilize all forms of communication to ensure efficiency and expediency.

- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.

- Flexible, creative, self-motivated and willing to work extended hours on occasion.

Preferred Qualifications:
- Keen interest in the arts strongly preferred.

- Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana.

- Comfortable navigating Apple and PC platforms.

FLSA: Non-Exempt
Employment Category: Temporary Part time
Schedule:
Department Contact for Recruitment Inquiries: Amber.L.Wylie@dartmouth.edu
Department Contact Phone Number: (603) 646-2424
Department Contact for Cover Letter: Amber Wylie, Manager of Strategic Initiatives and Belonging
Contact's Phone Number:
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/75566

Key Accountabilities

Key Accountabilities:
Coordination and Administrative Management 50%

Administrative support of the implementation of initiatives, projects, and events that may include logistic planning and execution. May manage, track and/or coordinate calendars, deadlines, pending items; communicating with appropriate stakeholders to ensure consistent and efficient workflow and completion of tasks in a timely manner. May include data entry and management.

Executive Administrative Support 50%

The Administrative Coordinator provides regular support for the Executive Director as it relates to scheduling and daily itineraries. Supports meeting and event organizing including logistics, communication, preparation and distribution of relevant documents. Duties may include planning and organizing of special events; preparing correspondence, lists and other administrative support related tasks. Provides a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.