Antioch University New England – Administrative Coordinator

Job Title: Administrative Coordinator

Department: Education

Classification: Staff, Full-time, Non-exempt

Supervisor: Administrative Director, AUNE Education Department

Location: Hybrid - Remote and some on-site work at Antioch University, Keene, NH

Target Date: As Soon As Possible

Compensation: $19.99

Position Overview

AUNE seeks a full-time Administrative Coordinator to provide clerical and administrative support to the Education Department at AUNE, including faculty, staff, and students. The position reports to the departmental Administrative Director. The Administrative Coordinator independently holds primary responsibilities in the work arenas of adjunct contracts and pay; expenses tracking and processing; student forms and syllabi tracking and submission; and coordination of Waldorf residencies.

Most job duties are able to be performed remotely. June and July are particularly busy work months requiring more face-to-face work; there are several weekends during the academic year where administrative on-site preparations are needed and administrative presence is preferred.

Success in this position requires the ability to manage shifting priorities in response to needs of the department and the cyclical nature of the academic calendar year. The position requires superior organizational and interpersonal skills; strong communication abilities; ability to proactively and independently structure work time; ability to collaborate with faculty, staff, and other departments, and be a creative problem-solver.

Essential Job Functions

• Coordinate Adjunct Payroll
  • Coordinate contracts arrangements a semester ahead, including pay calculations.
  • Track special circumstances and submit appropriate paperwork.
• Track and Process Expenses
  • Complete and submit proper forms for payments, reimbursements, and invoices.
  • Provide financial data/budget projections as needed upon request from department chair.
  • Purchase and order supplies for department; assist with travel arrangements.
• Track and Process Student Forms and Faculty Syllabi
  • Assist with maintaining trusted departmental student and course tracking systems; handle Google form intake for prospective Waldorf students.
  • Work with Master's Project students and faculty to maintain submission protocols.
  • Track syllabi using departmental system to ensure all syllabi are posted in accordance with university protocol.
• Coordinate Waldorf Residencies
  • Act as primary point of contact for Waldorf off-site residencies.
  • Work with Waldorf Program Director and Administrative Director to finalize and document student and faculty schedules, student orientation materials, and welcome materials.
  • Work with host facility to coordinate faculty meals and meal payments (summer residency).
  • Maintain office and communication with faculty for on-site needs (summer residency).
  • Determine supplies needs and coordinate transport/delivery to host facility.
  • Liaise as needed with Disability Support Services.
• Nature-based Program Support
  • Complete and submit proper forms for Storer grant payments, reimbursements, and invoices related to grant activities.
  • Provide Storer grant budget, financial and expense data as needed upon request from the program director or department chair.
  • Assist program director with organizing and maintaining Storer grant electronic files.
• Departmental Support
  • Contribute to a positive, professional, friendly, cooperative departmental working environment and front-facing manner.
  • Help maintain digital channels of communication including program-specific sites and the department newsletter.
  • Help manage department archives and other department-specific systems.
  • Help provide general office support; help carry out regular department housekeeping.
  • Work with School of Education bookstore coordinator to keep department bookstore offerings up to date.
• Perform other duties as assigned

Antioch University reserves the right to change the duties of the job description at any time.

Minimum Requirements

• Three years of related experience and willingness to learn new skills
• Strong verbal and written communication, time management, and organizational skills
• Demonstrated attention to detail
• Technical proficiency using Microsoft Office suite, Google tools, and databases; and ability to adapt to new software and programs
• Bachelor's Degree preferred
• Experience with learning management systems and video conferencing preferred

Knowledge, Skills, and Abilities

Individuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

This position requires the knowledge, skills and ability to:

Handle competing priorities among a variety of tasks on a daily basis, shifting priorities as needed.

Work independently, collaboratively, and reliably; maintain a strong work ethic.

Handle written and in-person communication clearly, accurately, and professionally.

Maintain a customer-focused, professional demeanor; prioritize positive collegial and student relationships-both intra- and inter-departmentally.

Analyze and synthesize data and utilize that information to develop/maintain organizational structures.

Creatively problem-solve.

Maintain confidentiality as needed.

Carry out basic bookkeeping.

Proficiently work with electronic platforms such as Adobe Pro, MS Office, Google Suite.

Hours of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Work Location
Office to be housed at Antioch University New England, Keene, NH.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Antioch University reserves the right to change the duties of the job at any time.

Benefits Summary

Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation accrues monthly (3 weeks from 0 - 5 years; 4 weeks after 6 years; carry-over allowed up to 3.75 days 0 - 5 years; up to 5 days, after 6 years and up); 12 days per year sick leave (carry-over up to 65 days); 15 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

To be considered for this position, please submit the following here

Cover Letter

Resume

Three professional references

NOTE: The successful candidate for this position will be subject to a pre-employment background check.

To apply for this job please visit ats.applicantone.com .