Summary

The primary purpose of this position is to serve as an Administrative Management Specialist in the DAAG/HRA Front Office performing administrative functions, including managing correspondence, communications, and personnel action approval packages for the following staff offices: Human Resources, Security and Emergency Planning, Library Staff, Equal Employment Opportunity, Consolidated Executive Office, and Diversity Management.

**This announcement will close after the first 200 applications**

This job is open to

• Recent graduates
  
  Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Clarification from the agency

This announcement is open to individuals who received a qualifying associates, bachelors, master's, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution within the past two years (or longer for certain veterans). You may apply for this position if your application is received not later than 2 years after the date you complete all requirements of an academic course of study leading to qualifying degree or certificate shown above.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The duties and responsibilities for a 0301 an Administrative Management Specialist generally include, but are not limited to, the following:

• Works closely with the Directors and their staffs, and with the DAAG/HRA's Executive Officer to accomplish the administrative goals and priorities of the front office.
• Serves as the primary customer service representative for the office, responsible for coordinating meetings, and receiving and screening incoming visitors and telephone calls from officials within the Department of Justice and other government agencies, such as the Office of Personnel Management.
• Serves as the primary administrative specialist to the Executive Officer, providing a full array of support functions, including, but not limited to, coordinating approval packages, taskers, official communication, and formal correspondence with the Directors and staff of their offices that report to the DAAG/HRA.
• Plans, coordinates, analyzes, and evaluates the DAAG/HRA Front Office's administrative operations.
• Develops replies to official correspondence on a wide variety of subjects requiring proficient writing skills, tact, sensitivity, and a thorough understanding of organizational philosophy and objectives.

Requirements

Conditions of Employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year trial period.
• Selective Service registration is required for males born on, or after, December 31, 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.
• Under Pathways Recent Graduate regulations, you are eligible only if you have graduated from an academic program of study or earned your degree within the last two years.
• A Pathways Recent Graduate Participant Agreement is required.

Qualifications

This vacancy is open to RECENT GRADUATES, who have completed an academic program of study or degree program from a college, university, or vocational school within the last two years (or longer for certain veterans) from the date of this announcement. If you are appointed to a position under this program, you will need to complete a requisite number of work and training hours, based on the agreement you will complete with the hiring office and the agency Pathways program coordinator. After completing the required number of work and training hours, and meeting all other program requirements, you may be eligible for a conversion to a term or permanent appointment. To learn more about the specific requirements and conditions of the Pathways Recent Graduate program, please see the USAJOBS Students & Recent Graduates page, or the OPM Pathways Program site...

In addition to the requirements above, you must also meet the specific qualifications requirements for this announcement and the occupational series and grade of this position as described in the Qualifications section below. Please pay careful attention to the entire announcement to ensure you understand these important requirements.

To qualify for the position of Administrative Management Specialist (Recent Graduate), (GS-0301-7/9), you must possess the required specialized experience specific to the series and grade you are applying to.

Specialized Experience: For the GS-07, you must have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal Service. Specialized experience is defined as: 1) Reviewing data and information prior to responding to inquiries or requests for information and 2) Preparing a wide variety of documents such as letters, reports, spreadsheets, presentations, or briefing packages for internal and external use.

OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree in a curriculum that is qualifying for this position. Superior Academic Achievement is based on:(1) Class Standing - You must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses;

OR (2) Grade-Point Average (G.P.A.) - You must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on my official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - You may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Specialized Experience: For the GS-09, you must have one year of specialized experience equivalent to at least the GS-07 grade level in the Federal Service. Specialized experience is defined as: 1) Consolidating data as necessary and reviews to ensure completeness, timeliness, or acceptability; 2) Assists in planning, coordinating, analyzing, or evaluating administrative operations; and 3) Preparing a wide variety of documents such as letters, reports, spreadsheets, presentations, or briefing packages for internal and external use.

OR Education: A master's degree (or equivalent graduate degree such as a L.L.B./J.D.) or two (2) academic years of progressively higher level graduate education leading to such a degree which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR Combination of Education and Experience: Combinations of successfully competed graduate school education and experience may be used to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for the GS-09. Only graduate education in excess of the first year may be used to qualify.

You MUST meet all qualification requirements by the closing date of this announcement, 06/18/2024.

Your resume must support your responses to the questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement (06/18/2024) to complete the assessment as this assessment is part of your application.

Education

Please refer to qualifications and requirements for education requirements.

If you are relying on your education to meet qualification requirements:

Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.

All documentation must be in English or include an English translation.

Additional information

1. VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details.
2. DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/download
3. SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
4. REASONABLE ACCOMMODATION REQUESTS: DOJ policy can be found at:https://www.justice.gov/jmd/reasonable-accommodation#policy. If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

This position is excluded from the bargaining unit.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

When addressing the specialized experience statement, applicants must present evidence of the experience in their resume. If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible.

Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

• Administration and Management
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Oral Communication
• Problem Solving
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

1. Meet CTAP or ICTAP eligibility criteria;
2. Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and
3. Submit the appropriate documentation to support your CTAP or ICTAP eligibility.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  Documentation requirements may vary from applicant to applicant based on your eligibility claims.
  
  For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
  
  ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:
  
  1. Official position title,
  2. Employer name and contact information,
  3. Start and end dates (including month and year),
  4. A detailed list of duties & accomplishments,
  5. Your grade/step achieved, and
  6. The number of hours worked per week (or indicate full-time).
  
  If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.
  
  If you are claiming a Veterans Preference eligibility:
  
  
  1. When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
  2. If you are a Veteran with a service-connected disability rating of 30% or more, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
  3. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
  4. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.
  
  
  If you are using education to qualify for this position, or education is required:
  
  
  1. You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
  2. Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
  3. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education.
  4. Please do not submit electronic transcripts with documentation security protection, these may prevent our application system from accepting and processing the document.
  
  More Info:
  
  USAJOBS - What documents might I need to provide?
  
  Application Manager Help - Documents
• How to Apply
  
  Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 06/18/2024 to receive consideration. The application process is as follows:
  
  If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12425337
  
  1. To begin the application process, click the Apply Online button
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59PM (ET) on 06/18/2024.
  4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
  5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
  6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.
  
  
  To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
  
  To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/
  
  Agency contact information
  
  
  
  Daisy Navarrete
  
  Phone
  
  202-316-2951
  
  Email
  
  daisy.navarrete@usdoj.gov
  
  Address
  
  Deputy Assistant Attorney General for Human Resources and Administration
  
  950 Pennsylvania NW
  
  Washington, DC 20530
  
  US
  
  Next steps
  
  Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).
  
  Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Equal Employment Opportunity (EEO) Policy
  • Criminal history inquiries
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Documentation requirements may vary from applicant to applicant based on your eligibility claims.

For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:

1. Official position title,
2. Employer name and contact information,
3. Start and end dates (including month and year),
4. A detailed list of duties & accomplishments,
5. Your grade/step achieved, and
6. The number of hours worked per week (or indicate full-time).

If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.

If you are claiming a Veterans Preference eligibility:

1. When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
2. If you are a Veteran with a service-connected disability rating of 30% or more, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
3. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
4. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.

If you are using education to qualify for this position, or education is required:

1. You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
2. Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
3. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education.
4. Please do not submit electronic transcripts with documentation security protection, these may prevent our application system from accepting and processing the document.

More Info:

USAJOBS - What documents might I need to provide?

Application Manager Help - Documents

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 06/18/2024 to receive consideration. The application process is as follows:

If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12425337

1. To begin the application process, click the Apply Online button
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59PM (ET) on 06/18/2024.
4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/

Agency contact information



Daisy Navarrete

Phone

202-316-2951

Email

daisy.navarrete@usdoj.gov

Address

Deputy Assistant Attorney General for Human Resources and Administration

950 Pennsylvania NW

Washington, DC 20530

US

Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).

Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Criminal history inquiries
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request