Administrative Manager - CAHSS

This is the key administrative staff position within the College of Arts, Humanities, and Social Sciences (CAHSS), responsible for collaborating with the Dean, Dean's Office staff, and faculty and staff colleagues throughout the college and university to plan, develop, approve, administer, implement, and evaluate policies, procedures, and initiatives for the college. The person in this position will work with the college to propose and implement administrative decisions, provide strategic advice to the Dean, and represent the college and its interests on university committees and to external partners.

The salary range for this position starts at $74,000 and will depend on qualifications and experience. This is primarily an on-site position with an opportunity for flexibility.

Job Duties
Collegiate Administration and Operations (30%)

• Serve as a liaison between the college and service units (HR, Finance, etc.) on campus and within the University of Minnesota system.
• Meet regularly with senior leadership and team leaders to ensure the collegiate administrative operations are running efficiently and are effectively meeting needs.
• Develop relationships to advance the collegiate mission.
• Supervise staff across various collegiate and departmental units.
• Ensure efficient day-to-day operations and business needs are met by coordinating workflows among the staff.
• Provide direct supervision to and leadership for the dean's office staff, including team administrative office staff and work study students.
• Serve as primary administrative contact if dean/associate dean are unavailable.

Strategic Collaboration and Planning (30%)

• Advise the dean on financial, operational, and strategic matters.
• Provide support for academic projects, e.g., schedule development.
• Lead and facilitate specific administrative initiatives that advance the college's mission and/or operations and align with broader university strategic plans and/or areas of focus. This requires identifying the goals of engagement, building relationships within and outside of the institution to help meet those goals, creating the appropriate (infra)structures to accomplish those goals, leading the process for success, and working effectively with faculty and staff to understand and address needs.

Project Management (20%)

• Serve as project manager and coordinator for key collegiate strategic initiatives.
• Monitor and summarize progress on the strategic plan as well as on key initiatives in the college-wide strategic plan.
• Assist with accreditation, assessment, and compliance efforts.
• Facilitate collegiate initiatives for student success and faculty achievement.
• Provide executive support to collegiate advisory boards and select committees.

Resource Stewardship (10%)

• Provide oversight of college and departmental budgets in collaboration with the dean, and other college leadership and lead accountant.
• Serve as the liaison between Finance and HR for the college.
• Analyze financial data and generate reports to identify trends and forecast future needs. Look for efficiencies and optimization of unit resources to advance mission and vision (including DEI efforts).
• Manage procurement and usage of furniture and equipment in alignment with budgets and college/university policies and procedures.
• Collaborate with facilities to oversee complex building renovations, space utilization, office and building moves, offsite storage, key control, and facilities.
• Assist in payroll and support the merit process.

Policy Development and Alignment (10%)

• In collaboration with the dean and collegiate colleagues, assist with the development, interpretation, and implementation of college policies.
• Coordinate and share institutional knowledge (e.g., university/college policies and procedures, resources, collective bargaining agreements, campus/college operations) and administrative expertise to college and department/program faculty and staff.

Qualifications

Required Qualifications

• BA/BS degree with 6 years of experience
• Experience with financial planning or budget management.
• Exceptional interpersonal skills and the ability to build strong relationships with faculty, staff, department heads, directors, and administrators.
• Demonstrated commitment to advancing justice, equity, diversity, and inclusivity.

Preferred Qualifications

• Master's degree in Business Administration (MBA), Public Administration (MPA), or related field (highly preferred).
• Experience working in a higher education setting (highly preferred).
• Experience advancing equity initiatives within their organization.
• Experience supervising staff in a similar environment.
• Proven track record of successfully managing department budgets.
• Experience with financial reporting tools and software (e.g., Banner, PeopleSoft).
• Proven track record of achieving financial goals for large projects typical of collegiate operations (e.g., large center grants).
• Knowledge of human resource management principles and practices.
• Experience with project management methodologies.
• Strong leadership skills with the ability to motivate and inspire staff.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong analytical and problem-solving skills
• Demonstrated proficiency in strategic analysis.
• Demonstrated ability to identify and resolve complex problems proactively and collaboratively.
• Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.
• Demonstrated ability to anticipate the college's business needs, develop and analyze alternatives, and make recommendations regarding budgets and sponsored projects.
• Ability to constructively communicate complex financial data and issues to a non-financial audience.

About the Department

The College of Arts, Humanities, and Social Sciences (CAHSS) houses ten academic units, the Tweed Museum, the Marshall Performing Arts Center, the Fine Arts Academy, and the Weber Music Hall. We offer undergraduate majors, minors, and certificates, and several Master's degrees, in a variety of disciplines in arts, humanities, and social sciences. Our college is committed to meaningful teaching and learning, research, creative activity, and building connections with communities on and off campus--locally, nationally, and internationally. CAHSS fosters an open intellectual environment where faculty, staff, and students pursue inquiry through wide-ranging research, scholarship, and creative activity. We provide faculty, staff, and students with a capacity to respond with intelligence and integrity to an ever-changing world. We help each member of the faculty, staff, and students to prepare for further education, for professional development, and for public life. We present opportunities for faculty, staff, and students to cultivate themselves as humans, working toward self-knowledge that results in better human relationships and a more just society.

With nearly forty majors, thirty-three minors, three certificate programs, and ## Master's programs from ten departments, we help students interpret the past, understand the present, and shape the future.

The University of Minnesota Duluth was recently ranked one of the top 50 regional universities in the Midwest (U.S. News & World Reports). The city of Duluth, located approximately two and a half hours north of Minneapolis, is nationally ranked as one of the best places to live and work. Perched at the western end of Gichigami (Lake Superior), the largest freshwater lake in the world, and surrounded by natural forests, Duluth offers some of the best outdoor recreational activities and boasts of thriving industries in technology, healthcare, aviation, and education. The city of Duluth is recognized as a "climate refuge city."

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please provide a resume and cover letter. Finalists will be asked to provide 3 references.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).