Administrative Manager - CEHSP

***This is a Professional and Administrative 12 month, continuing, in-person, position.
The salary range for this position is $74,000 and will depend on qualifications and experience.

The Administrative Manager, in the College of Education and Human Service Professions (CEHSP), is a key advisor to the Dean on financial, operational, and strategic matters. They lead, facilitate, coordinate and monitor specific strategic initiatives that advance the mission of the college and the UMD campus. They serve as the liaison between the college and other service units (HR, Finance, etc.). They provide oversight of college and departmental budgets in collaboration with the Dean, other college leadership and staff. In collaboration with the Dean and collegiate colleagues, the Administrative Manager assists with the development, interpretation, and implementation of college policies.

The following duties are typical for this position:

• Strategic Collaboration and Planning (25%):
  Act as a trusted advisor to the Dean on financial, operational, and strategic matters. Work effectively with faculty and staff to understand and address their needs. Lead and facilitate specific administrative initiatives that advance the college's mission and/or operations and align with broader University strategic plans and/or areas of focus. This requires identifying the goals of engagement, building relationships within and outside of the institution to help meet those goals, creating the appropriate (infra)structures to accomplish those goals, and leading the process for success.
• Collegiate Operations (25%):
  Serve as a liaison with all collegiate leaders and staff and between the college and other service units (HR, Finance, etc.) on campus and within the University of Minnesota system. Serve as a key communicator for the college, often acting as first point of contact for requests/communication on operational issues from external and internal people, supervises the college communication specialist. Serve as primary administrative contact if Dean/Associate Dean are unavailable. Represent college on UMD-wide committees. Develop relationships/connections to advance collegiate mission. Oversee collegiate portion of promotion and tenure process. Coordinate logistics and programming for college meetings and events. Meet regularly with senior leadership and team leads to assure the collegiate administrative operations are running efficiently and are effectively meeting the needs of all constituents. Supervise staff across various collegiate and departmental functions. Ensure efficient day-to-day operations and business needs are met by coordinating workflows among the staff. Provide direct supervision to and leadership for the Dean's Office staff, including team administrative office staff and work study students.
• Project Management (20%):
  Serve as project manager and coordinator for key collegiate strategic initiatives. Monitor and summarize progress on the strategic plan as well as on key initiatives in the college-wide strategic plan. Assist with accreditation, assessment, and compliance efforts. Works with the collegiate leadership to advance initiatives for student success and faculty achievement. Provide executive support to collegiate advisory boards and select committees.
• Resource Stewardship (15%):
  Provide oversight of college and departmental budgets in collaboration with the Dean, and other college leadership and lead accountant. Serve as the primary referral point to finance and HR for the college. Analyze financial data and generate reports to identify trends and forecast future needs. Look for efficiencies/optimization of unit resources to advance mission and culture (including DEI efforts). Manage procurement and usage of furniture and equipment in alignment with budgets and college/university policies and procedures. Collaborate with facilities to oversee complex building renovations, office and building moves, offsite storage, key control, and facilities.
• Policy Development and Alignment (15%):
  In collaboration with the dean and collegiate colleagues, assist with the development, interpretation, and implementation of college policies. Coordinate and share institutional knowledge (i.e., university/college policies and procedures, resources, collective bargaining agreements, campus/college operations) and administrative expertise to college and department/program faculty and staff.

Qualifications

REQUIRED QUALIFICATIONS

• BA/BS degree with at least 6 years of experience
• Experience with financial planning or budget management.
• Exceptional interpersonal skills and the ability to build strong relationships with colleagues across the organization..
• Commitment to advancing the inclusiveness and diversity of their organization.

PREFERRED QUALIFICATIONS

• Master's degree in Business Administration (MBA), Public Administration (MPA), or related field (highly preferred).
• Experience working in a higher education setting (highly preferred).
• Strong analytical and problem-solving skills.
• Demonstrated proficiency in strategic analysis
• Demonstrated ability to identify and resolve complex problems proactively.
• Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.
• Demonstrated ability to anticipate the unit's business needs, develop and analyze alternatives, and make recommendations to stakeholders regarding budgets and sponsored projects.
• Ability to constructively communicate complex financial data and issues to a non-financial audience
• Experience advancing equity initiatives within their organization. Experience supervising staff.
• Proven track record of successfully managing budgets
• Experience with financial reporting tools and software (e.g., Banner, PeopleSoft).
• Proven track record of achieving financial goals for large projects typical of collegiate operations, e.g., large center grants.
• Knowledge of human resource management principles and practices.
• Experience with project management methodologies.
• Strong leadership skills with the ability to motivate and inspire staff.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

About the Department

The College of Education and Human Service Professions (CEHSP) promotes research and practice in the educational, social and human sciences. We are home to five academic departments: Applied Human Sciences, Communication Sciences & Disorders, Education, Psychology, and Social Work. We have 19 undergraduate majors and 5 masters-level graduate programs. Over a dozen majors are separately accredited or lead to professional licensures. Our collective teaching, scholarship, and service supports student development as engaged citizens, reflective learners, critical thinkers, and evidence-informed practitioners in a culturally sensitive, socially-just learning environment. The college is committed to, and is a campus leader in, the areas of diversity/anti-racist work, community outreach and sustainability. The college has been nationally and regionally recognized for programs that partner with and serve Indigenous communities. In addition to the academic departments, we are the home of the American Indian Learning Resource Center, the Children's Place/Preschool in the Park childcare centers, the Center for Environmental Education, the Center for Tribal and Regional Child Welfare Studies, the Ruth A Myer's Center for Indigenous Education and the Tribal Training & Certification Partnership. In the last five years, the amount of external money awarded to sponsored projects in the college has increased by nearly 150%, reflecting the dynamic and engaged research and service projects occurring in CEHSP.

The University of Minnesota Duluth was recently ranked one of the top 50 regional universities in the Midwest (U.S. News & World Reports). The city of Duluth, located approximately two and a half hours north of Minneapolis, is nationally ranked as one of the best places to live and work. Perched at the western end of Gichigami (Lake Superior), the largest freshwater lake in the world, and surrounded by natural forests, Duluth offers some of the best outdoor recreational activities and boasts of thriving industries in technology, healthcare, aviation, and education. The city of Duluth is recognized as a "climate refuge city."

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Application review will begin on August 30, 2024.

Required application materials to include
1. Cover letter addressing the required qualifications.
2. Resume
3. Finalists will be asked to provide 3 references

For inquiries please contact:
Scott Carlson (carls116@d.umn.edu)

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).