Administrative Operations Manager I (HCA/ASD #10110351)

$32.84 - $52.54 Hourly

$68,302 - $109,283 Annually

This position is a Pay Band 80

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant Lists may be screened more than once.

This job posting may be used to fill multiple vacancies.

Our Vision

• Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

• We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

• Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.
• Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.
• Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.
• Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Administrative Operations Manager I will:

• Train divisional staff on federal grants for the Income Support, Behavioral Health Services, Child Support Services and Medical Assistance Divisions;
• Work in conjunction with the Grants Management Bureau ensuring federal expenditures are fully reimbursed and federal funding is fully utilized;
• Work with the divisions ensuring expenditures are recorded accurately as they relate to the federal grants the program managers oversee.

How does it get done?

The Administrative Operations Manager I is responsible for:

• Working with Grants Management Bureau and other Health Care Authority (HCA) bureaus ensuring federal funding is being properly utilized;
• Working with HCA program staff ensuring federal expenditures are correctly recorded and grant of awards are being reconciled and properly tracked;
• Working with division staff to understand federal financial reporting and ensure that their programs are being properly monitored;
• Serving as a backup to assist the Grants Management Bureau with federal draw downs, federal financial reporting and grant reconciliations.

Who are the customers?

• Citizens of New Mexico;
• All HCA Divisions;
• Federal Partners.

Ideal Candidate

The Ideal Canidate has:

• Excellent written and verbal communication skills;
• Experience in accounting including reconciliation of complex accounting entries;
• Analytical and critical thinking skills;
• Experience multi-tasking;
• Experience working with Microsoft Excel and Word.

Minimum Qualification

A Bachelor's Degree in any field of study from an accredited college or university and six (6) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 10 years of experience 2 Associate's degree AND 8 years of experience 3 Bachelor's degree AND 6 years of experience 4 Master's degree AND 4 years of experience 5 PhD degree AND 2 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain valid driver's license.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

Do you know what Total Compensation is? Click here

Agency Contact Information: Jolene Jaffa, (505) 690-9920. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.