Administrative Services Specialist

Posting Details

Posting Summary

Working Title Administrative Services Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 28600066 Agency Virginia Western Community College Division Virginia Western Community College (Div) Work Location Roanoke (City) - 770 Hiring Range $32,843 - $45,500 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday-Friday 8a-5p
Sensitive Position No Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400
enrollments in fast-track workforce and continuing education courses.

Virginia Western Community College is accepting applications for a full-time Administrative Services Specialist. This position provides administrative support for the Workforce Solutions department, which develops and provides high-quality continuing education, customized industry-specific classes, workforce skills enhancement classes, as well as certification and credentialing programs within the College service region.

This position provides operational and administrative support for Workforce Solutions programs and initiatives, supporting Operations Manager, Dean of STEM and Workforce Solutions, Programs Team, and Corporate Training.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Experience in an administrative support and/or office management position supporting multiple leaders or departments in a fast-paced working environment. Extensive knowledge of office procedures, terminology, and equipment. Proficiency in managing complex filing systems. Ability to create and maintain clear, effective standard operating procedures. Experience using computer operating systems and software such as Microsoft Office and PeopleSoft SIS . Ability to learn and efficiently use Workforce Enterprise System ( WES ) and PeopleSoft learning management systems. Experience generating and analyzing reports. Excellent verbal and written communication abilities. Strong interpersonal skills for interacting with faculty, students, business clients, and the public. Ability to explain and interpret college policies and procedures effectively. Analytical skills to assess situations and resolve issues independently. Ability to contribute to team decision-making processes. Competency in budgeting, resource allocation, and fiscal reporting. Understanding of basic financial management principles. Ability to implement and promote professional development activities. Strong commitment to excellent customer service and ability to handle challenging customer service situations professionally. High level of confidentiality and discretion. Reliable, punctual, positive attitude and team player.
Additional Considerations
Knowledge of community college functions preferred, including operations and services of the division of Workforce Development Services; and of rules, regulations and policies governing the division and the College; and of scheduling programs and classes. Experience interpreting,applying and explaining administrative policies and procedures. Experience working with OR ability to learn and perform tasks accurately using the Workforce Enterprise System and PeopleSoft. Ability to regularly run WES and PeopleSoft reports to be submit to department and college staff as appropriate.
Operation of a State Vehicle No Supervises Employees No Required Travel
No

Posting Detail Information

Posting Number CLS_3287P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/10/2024 Job Close Date 09/24/2024 Open Until Filled Agency Website www.virginiawestern.edu Contact Name Lindsey Weston Email hrapps@virginiawestern.edu Phone Number 540-857-7305 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.