Administrative Specialist 1, SG-18, Administrative Specialist Trainee 2, (Equated to SG-14), Administrative Specialist Trainee 1, (Equated to SG-13)(NY HELPS)- Item #07504

Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

For appointment to the Administrative Specialist TRAINEE 1 you must have: A Bachelor's or higher degree.

For appointment to the Administrative Specialist TRAINEE 2 you must have: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

For appointment to the Administrative Specialist 1 you must have: A bachelor's degree and two years of professional experience providing administrative, and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6, or 70.4 of the Civil Service Law.

For 70.1, 52.6, or 70.4 transfer to a Administrative Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-12 or above for a Trainee 2, SG-11 or above for a Trainee 1, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office " GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Duties Description • The Administrative Specialist 1, acting as the Downstate Employee Assistance Program (EAP) coordinator for the Office of the New York State Comptroller (OSC), will report to OSC's EAP Labor/Management Committee and Director of Recruitment and Operations. The incumbent will be responsible for providing support, information, assessment, referral and follow up services to employees and their families with personal and/or work-related problems. The EAP coordinator must carry out these duties in a confidential, timely and professional manner. Other duties include, but are not limited to, the following:
o Adhering to the Code of Ethics developed by the Employee assistance Program Association (EAPA) and adopted by Statewide EAP.
o Supporting supervisory/management staff in their efforts to help employees.
o Providing the EAP Committee with monthly reports on EAP activity and keeping them updated on emerging issues.
o Serving as an advocate for EAP and promoting the understanding and acceptance of EAP within the agency.
o Developing and maintaining a list of local community, public and private agencies/resources for the purposes of making referrals.
o Being knowledgeable about insurance benefits.
o Assisting in the implementation of agency level training programs for supervisors, union representatives, and employees about using EAP services.
o Attend professional training, conferences, and workshops to enhance and strengthen professional development.
o Maintaining regular contact with the NYS EAP Regional Representative.
o Training for the position will be given by the Statewide Employee Assistance Program.

Additional Comments Desired Competencies or Knowledge, Skills and Abilities:
• The ability to establish positive relations and work well with the EAP Committee, Director of Recruitment & Operations, OSC employees and representatives of labor and management.
• The ability to prepare written and statistical reports.
• The ability to be discreet and maintain the appropriate information as personal and confidential.
• The ability to listen and be responsive to employee's concerns/problems, and to verbally communicate sensitive information.
•
Telecommuting: No telecommuting

Some positions may require additional credentials or a background check to verify your identity.

Name Diana Chiachiaretta

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address Recruit@osc.ny.gov

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than September 10, 2024. Documents must be sent as unlocked and accessible attachments.
Reference Item #07504-DC in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Meredith Henderson, mhenderson@osc.ny.gov