Administrative Specialist 2 - VID 167826

Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

OR

Provisional Pending Examination:
Current New York State Office of Cannabis Management employee with one year or more of qualifying competitive permanent service as an Administrative Specialist 1.

Candidates interested in provisional appointment will be required to take the New York State Department of Civil Service exam for this position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations.

OR

Non-Competitive Promotion (NCP) Qualifications:
Permanent 52.7 Non-Competitive Promotion: If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a non-competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must be in the direct line promotion field, have one year or more of qualifying permanent service as an Administrative Specialist 1and must not have failed the last holding of the promotion examination for the title listed above.

Duties Description Reporting to the Administrative Officer 2, the incumbent of this position will supervise the Contracts/Procurements (NPS) section within the Administration Unit. The incumbent will be responsible for all fiscal, budget and infrastructure (fleet/office space) related duties for the Office of Cannabis Management (OCM).
Duties include, but are not limited to:
• Assist the Administrative Officer by working with all OCM Units and the Office of General Services (OGS) Finance Office to prepare the annual budget and financial plan for the agency.
• Collaborate with the Administrative team leadership to develop and recommend requests for purchases and requisitions.
• Liaise with OGS Finance, Budget, and Procurement staff on purchases and requisitions.
• Collaborate with the Administrative Officer 2 on responses from Division of Budget, Office of the State Comptroller, Office of IT Services, and OGS.
• Collaborate with OCM Units to develop RFP, IFB, and RFA requirements for Agency contracts.
• Assist with RFP & RFA evaluations as needed.
• Provide data and financial records to management on expenditures and fiscal activities for the agency.
• Coordinate with Deputy Director of Administration & Administrative Officer 2 to respond to issues and audits.
• Collaborate with the Administrative Officer 2 to provide data and information on FOIL requests.
• Assist with OCM office space buildouts and maintenance requests.
• Approve agency Statewide Financial System (SFS) requests, including B-1184 and purchases.
• Oversee Journal Voucher processing and approve requests.
• Oversee OCM's Fleet Management activities.
• Perform full range of supervisory functions.
• Perform other duties and special projects as required.

Additional Comments NOTE:
• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Office of General Services provides human resources support for the Office of Cannabis Management. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM's EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.