Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday, 8am - 5pm, in office only (no remote options)
Advertised Salary Commiserate with experience
Posting Date 05/06/2024
Open until filled Yes
Closing Date
Proposed Starting Date 06/24/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title Administrative Specialist / Coordinator
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The position provides Administrative and Fiscal support performing a variety of administrative and accounting functions and others as and when assigned. This is a position that uses the ability to organize duties and responsibilities ensuring that tasks are completed in a timely fashion.
This position involves use of P-Card.
Knowledge, Skills, Abilities and/or Competencies
Considerable knowledge of office administration and procedures. Excellent organizational and communication skills. Working experience in Windows environment including spreadsheets, word processing, e-mail, and the internet. Working knowledge of OneSource Financials and UGA Foundation Fame Check Request and Reporting System. Ability to demonstrate a high level of customer service attitude for serving a wide variety of clientele of faculty, staff, students, and external entities by developing and maintaining effective working relationship with everyone.
Physical Demands
Sitting at desk for extended periods of time.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Access Control Liaison - maintaining records of all keys active at Warnell - Distribution of keys and maintenance of records - Taking deposits - Issuing deposit refunds (via OneSource payment requests) Maintenance of auditable electronic filing system for all incoming deposits
Percentage of time 15
Duties/Responsibilities
Purchasing and maintaining all Warnell office supplies using UGAMart and PCard. Acts as purchasing agent for Warnell faculty and staff, including working as Warnell Xerox contact and maintaining supplies/maintenance for 3 machines, and other office equipment.
Percentage of time 15
Duties/Responsibilities
Primary contact for reserving conference rooms/lobbies Flinchum's Phoenix (Warnell event space) representative - Facilitates reservations, invoicing, and payments for reservations - Schedules security via UGA Police Department
Percentage of time 20
Duties/Responsibilities
Answers main Warnell phone line Responsible for closing building at end of day Distribution of USPS and campus mail Process UPS/FedEx shipments - Creating shipments and paying invoices with OneSource payment requests
Percentage of time 10
Duties/Responsibilities
Invoice processing for Warnell (via OneSource Payment Requests/GL Journals) UGA Foundation Accounting: Processing payments of invoices and reimbursements from the Warnell School's UGA Foundation accounts. Recording all foundation expenditures, revenues in an Access database and preparing monthly reports.
Percentage of time 30
Duties/Responsibilities
Other duties as assigned to ensure smooth functioning of the Warnell Administrative and Fiscal Offices
Percentage of time 10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
