Administrative Support Team Leader

Summary

This position is located in Region IV, Division of Resource Management and Administration, Correspondence and Administrative Support Team.
The supervisor is Joseph Lopez.
This position is Non-Bargaining Unit
This position IS not subject to Confidential Financial Disclosure reporting requirements.
This position IS not subject to security ownership restriction reporting requirements.

All NRC Employees are encouraged to apply.

This job is open to

• Individuals with disabilities
• Federal employees - Competitive service
  
  Current or former competitive service federal employees.
• Federal employees - Excepted service
  
  Current excepted service federal employees.
• Career transition (CTAP, ICTAP, RPL)
  
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
  
  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Veterans

Clarification from the agency

Applications will be accepted from current NRC employees on a permanent or competitive Term appointment. Permanent Federal employees who have completed a 1-yr probationary period, and reinstatement eligibles within a 50-mile radius of Arlington, TX commuting area.

Veterans who are preference eligible or who have been separated from the Armed Forces under honorable conditions after 3-years or more of continuous active service may apply, within a 50-mile radius of Arlington, TX commuting area.

Duties

The successful candidate will perform the full range of duties as the Administrative Support Team Leader.

The incumbent performs a wide range of administrative management and support functions including correspondence and document management, timekeeping, travel preparation, requests for services and procurement, preparing of public notices of significant NRC activities or decisions and other administrative support functions. Incumbent serves as one of the primary staff members who establishes and coordinates, with input from regional leadership, Region IV's processes and procedures for accomplishing administrative support functions. The incumbent also provides leadership and oversight for a team of administrative professionals.

1. Provides supervisory oversight (less than 25%) to a team of administrative professionals. Acts as the primary liaison between the Region IV technical divisions to coordinate the region's use of administrative resources. Assigns duties to staff commensurate with priorities and deadlines established by divisional and branch leadership. Reviews completed projects to verify that timeliness and quality objectives have been met.

2. Provides leadership and guidance to administrative professionals assigned to the Correspondence and Administrative Support Team. Provides detailed instructions, including creation of standard operating procedures, for new, difficult, or unusual aspects of work.

3. Uses Microsoft Office and other Agency software to produce, review and edit letters, memoranda, reports, presentations and other textual documents and performs a variety of office automation functions. Composes correspondence of a routine nature.

4. Coordinates the distribution and public docketing (as appropriate) of correspondence including inspection reports, letters, meeting summaries, and enforcement and allegation correspondence.

5. Develops and maintains a standardized workflow process for documents, reports and other correspondence for use by all divisions that ensures timely document completion and balanced workloads.

6. Coordinates formal internal and external Region-wide administrative assistant training including periodic counterpart meetings. Trains new staff and assigns refresher training, as appropriate. Advises individual staff members of training to support professional development goals.

7. Performs a variety of administrative duties including preparation of travel requests and vouchers for senior staff, requests for procurement or services, public meeting notices, mail distribution, personnel notifications, regional office notifications, and maintenance of availability calendars.

8. Plans for conferences and meetings, including reserving space, time, and scheduling appointment via electronic means, equipment, etc. Prepares and/or distributes the agenda. Attends meetings upon request and prepares minutes for distribution to attendees in a timely manner.

9. Serves as the primary timekeeper for the Division of Resource Management and Administration in accordance with the electronic time and labor reporting system. Provides backup timekeeping for all divisions.

10. Provides daily backup support to the Regional Administrator's Administrative Assistant, performing those duties as necessary, including coordination of action items assigned to Region IV, to ensure efficient operation of the office. Acts as the administrative assistant for the Office of the Regional Administrator during absences.

11. Implements the regional drug testing and non-monetary awards program.

Requirements

Conditions of Employment

• U.S. Citizenship Required
• This is a Drug Testing position.
• Background investigation leading to a clearance is required for new hires.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Selectees may be required to serve a trial period to assess their overall fitness and qualifications for continued employment. The trial period for new employees is two years. New employees who are preference eligible veterans serve a one-year trial period.

All information in your resume must be true and accurate.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level (GG/GS-07 for the GG-08 and GG/GS-08 for the GG-09) in the Federal service or equivalent experience in the private or public sector.

The ideal candidate will be able to demonstrate the following:

1. Demonstrated knowledge and proficiency in the use of various software applications, including Microsoft Word, Outlook, Excel, Access, Share Point and NRC specific applications used for correspondence development. Thorough knowledge of NRC specific software and applications used for time and labor reporting, publishing public meeting notices, overseeing the public document room, preparing official travel, training coordination, and performance management.

2. Demonstrated knowledge of the NRC inspection manual, agency guidance, Management Directive 3.57, and local instructions, necessary for proper correspondence management. When provided templates or samples, demonstrated ability to independently compose simple letters and memoranda. Thorough knowledge of proper grammar, spelling, punctuation, and the NRC Editorial Style Guide to independently proofread and edit complex reports and correspondence.

3. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines. (Describe specific situations that required you to work under stressful or adverse conditions, competing priorities, tight schedules, deadlines, etc.).

4. Demonstrated ability to communicate information, ideas, and advice in a clear, concise and logical manner, both orally and in writing. Demonstrated ability to interact effectively with all levels of people within and outside the NRC.

5. Demonstrated ability or potential to provide leadership and effectively utilize human resources.

SPECIALIZED EXPERIENCE is defined as: Knowledge and proficiency in the use of various software applications, including Microsoft Word, Outlook, Excel, Access, Share Point and NRC specific applications used for correspondence development. Ability to learn specific NRC software applications. Knowledge of proper grammar, spelling, punctuation, and the NRC Editorial Style Guide to independently proofread and edit complex reports and correspondence. Knowledge of software and applications used for time and labor reporting, publishing public meeting notices, overseeing the public document room, preparing official travel, training coordination, and performance management.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume. The NRC encourages applicants to provide extensive job experience details in your resume. Applicants may also use the supplemental vacancy questions to provide additional information pertaining to specialized experience and ideal candidate criteria.

PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Education

None

Additional information

The duty location of this position is Arlington, TX. In general, employees are expected to be in the office at a minimum of 4 days per pay period. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement.

Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.

The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via Disability.Resource@nrc.gov. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov/

Selectee's will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero-tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.

You may preview questions for this vacancy.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  List of supplemental material that may be applicable:
  
  NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
  
  
  1. Job title
  2. Name of employer
  3. Beginning and ending dates of employment (month/year) format
  4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
  5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
  6. Series and grade or equivalent (if a federal position).
  
  
  If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
  
  Please carefully review the list of document descriptions below, to see which documents are required for your application.
  
  If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
  
  If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. This SF-50 should not be an award SF-50.
  
  Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active-Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.
  
  If you are applying for a position that requires a college degree, you must submit your College Transcripts.
  
  If you are applying under the Schedule A Hiring Authority and wish to be considered, you must supply supporting documentation (i.e., Schedule A Letter). You may refer to the following link for additional information. USAJOBS Help Center - Individuals with disabilities
  
  All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have two choices for submitting your supplemental documents:
  
  1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
  2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  We strongly encourage you to complete your USAJOBS profile before you submit your application for this position.
  
  Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.
  
  Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.
  
  You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as "significant experience" or "see resume" do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.
  
  To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.
  
  Agency contact information
  
  Keisa Lankford
  
  Phone
  
  817-200-1551
  
  Fax
  817-200-1585
  Email
  
  Keisa.Lankford@nrc.gov
  
  Website
  
  https://www.nrc.gov
  
  Address
  
  NUCLEAR REGULATORY COMMISSION
  
  US Nuclear Regulatory Commission
  
  1600 E. Lamar Blvd.
  
  Region IV - Human Resources Staff
  
  Arlington, Texas 76011
  
  United States
  
  Next steps
  
  You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting "Application Status."
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

List of supplemental material that may be applicable:

NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Job title
2. Name of employer
3. Beginning and ending dates of employment (month/year) format
4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
6. Series and grade or equivalent (if a federal position).

If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.

Please carefully review the list of document descriptions below, to see which documents are required for your application.

If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. This SF-50 should not be an award SF-50.

Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active-Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.

If you are applying for a position that requires a college degree, you must submit your College Transcripts.

If you are applying under the Schedule A Hiring Authority and wish to be considered, you must supply supporting documentation (i.e., Schedule A Letter). You may refer to the following link for additional information. USAJOBS Help Center - Individuals with disabilities

All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have two choices for submitting your supplemental documents:

1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

We strongly encourage you to complete your USAJOBS profile before you submit your application for this position.

Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.

Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.

You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as "significant experience" or "see resume" do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.

To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.

Agency contact information

Keisa Lankford

Phone

817-200-1551

Fax
817-200-1585
Email

Keisa.Lankford@nrc.gov

Website

https://www.nrc.gov

Address

NUCLEAR REGULATORY COMMISSION

US Nuclear Regulatory Commission

1600 E. Lamar Blvd.

Region IV - Human Resources Staff

Arlington, Texas 76011

United States

Next steps

You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting "Application Status."

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request