Job Summary

Supports the administration of the Procurement Operations Department's business functions which include; budgets, budget transfers, end of fiscal year financial procedures, PeopleSoft requisitions and work flow processes, document management, informal bid preparation and analysis, public procurement processes, procurement card management and reporting, and all manner of reporting of data from various software (including but not limited to PeopleSoft, Jaggaer, B2GNow, SAP-Concur).

ESSENTIAL FUNCTIONS

Work with buyers to target savings opportunities, analyze contracts, identify suppliers, inform negotiations, and evaluate contract performance.

Gather business requirements and identify, and prequalify potential suppliers.

Manage the analysis of information and identify, interpret and report expenditure and purchasing trends.

Develop and distribute Request for Proposals/Request for Quotes and collect bids or other information.

Evaluate proposals/quotes based on offering quality, cost, or other criteria, and recommend suppliers best suited to meet HCC's requirements.

Conduct statistical and financial vendor and commodity analysis (i.e., contract comparisons, price analysis).

Monitor end-user purchasing behavior to ensure compliance with established HCC purchasing policies.

Work with selected suppliers to develop mutually acceptable contractual agreements.

May oversee strategic purchasing operations, such as the issuance of purchase orders and work flow.

Ensure that all procurement activities comply with internal policies and external regulations.

Handle basic issues and problems, and refer more complex issues to higher-level staff.

Effectively collect, analyze, synthesize, and present information to multiple constituencies.

Assist with internal/external audit functions by providing feedback, data or information during audit reviews.

Obtain, and manage information within all manner of software systems (PeopleSoft, Jaggaer, Concur, B2Gnow, MS suite, and other software applications as business requirements change).

Formulate business processes and procedures and train personnel.

Work with all areas of the college-Strategic Sourcing, Contracts Admin, Small Business Development, Accounts Payable, Treasury, etc.

Manage and report all manner of data.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelor's degree in Business, or related field required

• 8 years directly-related experience may be substituted in lieu of required degree

• 4 years directly related experience required;

o Experience with PeopleSoft ERP (workflow administrator, requisition creation, end of year processes, etc.)

o Experience in budget management

o Experience with Quality Assurance and continuous improvement ideals. Working diligently, accurately, and with purpose towards continuous improvement

o Some understanding of contract, procurement, and supplier acquisition processes within a public sector entity.

o Some vendor life-cycle management experience and process implementation

o Some knowledge of diversity/small business programs and ability to interact with all manner of suppliers

• Experience in higher education, supply chain, contract spend analysis and supplier diversity preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs

• Information Management Systems

• Data Visualization

• e-Commerce Software

• Statistical and Financial Analysis Principles

Competencies

• Delivering High Quality Work

• Accepting Responsibility

• Serving Customers

• Supporting Organizational Goals

• Driving Continuous Improvement

• Acting with Integrity

• Thinking Critically

• Managing Change

• Communicating Effectively

Working Conditions

General office. May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision. Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator. Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes. Ability to travel to and from meetings, training sessions or other business-related events. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Additional Information

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Osvaldo Gomez, MSW, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX (EO/TIX)
3100 Main, Suite 702
Houston, Texas 77002
713.718.8271 or institutional.equity@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.