Assistant Business Administrator

Description

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a division.

1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
4. Assists department staff with personnel issues and maintains personnel files.
5. Participates in the development of the annual budgets.
6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
8. Develops and maintains informational databases for the college.
9. Represents the college on behalf of the Business Administrator as required.
10. Performs other job-related duties as assigned.

EEO/AA
Additional Job Posting Information:

1.) Processes purchase vouchers (invoices and employee reimbursements), service center vouchers, purchase requisitions, journal entries, and budget journals.
2.) Divisional travel card duties to include coordinating travel arrangements, making necessary reservations for transportation and hotel accommodations, preparing related travel documents, and overseeing the travel request and travel reimbursement processes via the Concur System.
3.) Uses p-card as applicable to order various products including office supplies, memberships, registration fees, and subscriptions.
4.) Monitors office supply inventories and serves as the primary point of contact for various vendors.
5.) Screens and distributes mail to staff.
6.) May prepare contracts and contract documents for submission to the Office of Contract Administration (OCA).
7.) May serve as building coordinator.
8.) Processes telephone and facilities work orders and key requests.
9.) Other financial and administrative duties as assigned.

Qualifications

Bachelors and 3 years experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

Additional Job Posting Information:

• The hiring manager is willing to consider experience in lieu of education.
• The hiring manager is willing to consider education in lieu of experience.

May Be Eligible for Alternative Workplace Arrangements.

Preferred Qualification: Higher education experience.