Associate Subcontracts Administrator

Herndon, Virginia

Employer: Jacobs
Industry: Engineering
Salary: Competitive
Job type: Full-Time
Your Impact:

We are currently seeking an Associate Subcontracts Administrator! This is a wonderful opportunity to gain more experience as a Subcontracts Administrator in a fast-paced, rapidly growing organization. This is a hybrid position.

Responsibilities:
  • Provide cradle-to-grave subcontract administration in support of Federal contracts.
  • Prepare and negotiate all agreements with subcontractors/consultants/independent contractors, including non-disclosure, teaming, subcontract, and consulting agreements, in accordance with the company's Procurement Policy and Procedures.
  • Provide guidance and proactively educate program/project teams on subcontract actions and various FAR/dFARs/agency compliance requirements, and other applicable Government statutes, laws, and regulations.
  • Attend capture activities and provide proposal support to the program team including issuing RFPs/RFQ's and all data calls to partners/subcontractors.
  • Conduct complex negotiations with subcontractors/consultants/independent contractors, including but not limited to terms and conditions and pricing.
  • Create, and process, purchase orders, and change orders in the company's ERP to provide funding within the established period of performance and work statements to subcontractors/consultants/independent contractors.
  • High degree of expertise in creating subcontract files in compliance with DCMA guidelines to maintain the integrity of an approved Purchasing System
  • Review and resolve issues on assigned tasks that affect company compliance, legal requirements, and overall company and customer objectives.
  • Recommend possible revisions or process improvements to meet internal/external customer needs.
  • Ensures that services and deliverables are delivered in accordance with the agreement's terms and conditions.
  • Correspond with internal and external customers in a timely and professional manner.
  • Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements, and company and customer objectives
  • Ensures that services and deliverables are delivered in accordance with the agreement terms and conditions
  • Engage with our client's proposal team and appropriate contracts administrator
  • Correspond with internal and external customers in a timely and professional manner
  • Other duties as assigned


Here's What You'll Need:
  • Bachelor's degree in business, Finance, Supply Chain Management, or complimentary discipline from an accredited college or university, plus one (1) to three (3) years of progressive and relevant experience. Additional relevant education may be substituted for progressive experience. Some experience in a procurement related position with increasing levels of responsibility may be considered in lieu of a bachelor's degree.
  • Familiar with FAR, DFARS, and other contractual and regulatory requirements to ensure all procurement activity performed is completed in a compliant manner and in accordance with company policies and procedures.
  • Advanced oral and written communication skills
  • Must be able to interface with individuals at all levels of the organization both verbally and in writing
  • Experience with Deltek Costpoint is preferable
  • Proficiency in the use of MS Office product suite (PowerPoint, Excel, Word, SharePoint)
  • Must be a team player with a positive customer service attitude
Created: 2024-09-13
Reference: DSC00000A
Country: United States
State: Virginia
City: Herndon

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