Budget Analyst

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Release Job Announcement: September 12, 2024

Job Applications Due: September 26, 2024

Application Screening: October 2024

Interviews: October/ November 2024

Job Offer: November 2024

Under the supervision of the Staff Services Manager I, with lead from the Staff Services Manager I (Specialist), the Staff Services Analyst (SSA) performs a variety of tasks associated with the development and maintenance of a division(s) budget. The SSA analyzes and solves budget issues and makes recommendations to management for an appropriate course of action. Duties include, but are not limited to:

• Coordinate and provide the central control point for the preparation and monitoring of division budgets for which the analyst is responsible.

• Prepare complex worksheets, revised galleys, and supplementary schedules of the Governor's Budget in compliance with the Budget Act and other legislative or executive decisions.

• Prepare and utilize internal reports to ensure the budget development is reconciled with internal control documents and Department of Finance (DOF) schedules and planning estimates.

• Prepare various budget adjustments for DOF such as retirement, employee compensation, Pro Rata, and State-wide Cost allocation Plan (SWCAP) adjustments, etc.

• Analyze revenue projections for the Department's special funds and prepare fund condition statements at both the individual program and Department-wide levels; work with programs to ensure projected revenues are sufficient to fund projected expenditures and advise when fee increases or expenditure reductions may be necessary.

• Prepare worksheets for budget allotments, including program code establishment; analyze and assist programs in developing Budget Change Proposals (BCPs) and make recommendations to management; prepare budget revisions and allotment transfers.

• Review and analyze budget reports and financial data; identify fiscal problems; recommend appropriate courses of action and work with Financial Services Branch and program to resolve.

• Analyze and assist programs in the development of Continuously Appropriated Budget Packages, review of fund condition statements and monitor for fiscal solvency.

• Review and analyze monthly expenditures and programs' mid-year expenditure projections to ensure programs are within authorized budgets.

• Review budget requests, prepare analyses and make recommendations to management.

• Research fiscal impact of pending legislation and assist in reporting the findings to Executive staff.

• Verify funding and encumbrance and liquidation deadlines and gather data to determine trends of program performance.

• Provide a variety of budget information and assistance to program managers.

• Research and compile data in response to various inquiries and recommendations from the DOF, Governor's Office, Legislative Analyst's Office, and Legislature.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The duties of this position will be conducted indoors and outdoors. The employee's modular workstation is equipped with standard office furnishings, a computer with monitor, a telephone with voicemail, and stationary filing drawers.

Travel to various locations throughout the State in order to attend meetings, trainings, and/or conferences is required.

Incumbents must be able to establish and maintain effective working relationships with those contacted during the course of business, work well under pressure, make appropriate decisions and well thought out recommendations, work independently in completing assigned work and meet required deadlines.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-448205

Position #(s):
014-012-5157-709

Working Title:
Budget Analyst

Classification:
STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Office of Budget and Program Analysis (Budget Office) serves as the California Department of Food and Agriculture's fiscal policy advisor, promoting responsible resource allocation through the Department's annual financial plan. The Budget Office is responsible for ensuring the financial solvency of the Department and provides resources to all programs in an endeavor to accomplish the goals and objectives of the Department's Strategic Plan.

This hybrid on-site (in-office)/telework position is at the headquarters of the California Department of Food and Agriculture, located in downtown Sacramento at 1220 N Street, Sacramento, California, across the street from the state Capitol and Capitol Park.

• Access to covered parking and electric charging station in nearby parking garage.

• Located near many local eateries, financial institutions, and the Light Rail Station.

Special Requirements

The following supplemental questions must be answered using a single page, 12-point font Word document. Applications received without the supplemental questionnaire may not be considered.

1. What is the timeline for the annual State budget process?

2. What role does the Department of Finance have in the State budget process?

3. Why is communication between staff in budgets, accounting, and the program vital in any department?

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/26/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resource Branch JC-448205
1220 N Street, Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resource Branch JC-448205
1220 N Street, Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-448205
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -
  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
  
• Other - Cover letter

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

State governmental budget experience preferred.

Experience in budget development.

Strong knowledge of the state budget process.

Fi$Cal experience desired.

Ability to remain flexible with constantly changing priorities.

Ability to take the initiative to see tasks through to completion.

Ability to be a strong problem solver and resourcefulness in obtaining required and necessary information.

Must possess strong research and analytical writing skills, including diligence in completing tasks accurately and thoroughly.

Solid communication and interpersonal skills to communicate effectively with internal and external stakeholders, both verbally and in writing.

Demonstrated ability to research, analyze, and interpret specific laws, statutes, regulations, policies or procedures.

Exhibit strong organizational and time management skills.

Strong attention to detail, problem solving, decision making and critical thinking skills.

Demonstrated ability to develop and evaluate alternatives, analyze data, and present ideas and information effectively and recommend best possible courses of action.

Ability to develop and maintain effective and cooperative working relationships with internal and external partners, including management.

Ability to exercise a high degree of initiative, tact, and good judgment, while managing multiple priorities, adapting to business needs, and meeting deadlines.

Ability to work both independently and as part of a team, learn rapidly and follow directions.

Excellent customer service skills.

Experience with MS Office Suite programs.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Tracy Plessas
(916) 759-2646
tracy.plessas@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.