Business Office Manager

Business Office Manager

SUMMARY OF POSITION FUNCTIONS

Provides leadership over the financial duties of the community including accounts payable, accounts receivable, payroll, benefits administration, and resident trusts.

ESSENTIAL POSITION FUNCTIONS

• Oversees transmission of all Long-Term Care Insurance, Medicaid Waiver, and private statements.
• Manages resident and employee files to ensure proper procedures are followed in accordance with local, state, and federal laws.
• Accounts for all monies collected by entity.
• Serves as contact with fiscal intermediary and families.
• Ensures correct accounting practices are followed.
• Ensures census is maintained for residents on a daily and monthly basis to ensure correspondence with census billed.
• Acts as liaison between family members and billing agencies regarding financial assistance.
• Ensure all cash accounts are reconciled monthly.
• Maintains safekeeping of all monies on hand.
• Assists in resident or family complaints and reports them to the appropriate person.
• Ensures payroll employee files are maintained according to company policy and state and federal regulations.
• Oversees benefit administration process.
• Oversees Resident Trust accounting.
• Oversees payroll processing.
• Oversees accounts payable processing.
• Assists Executive Director financial reviews.
• Participates in administrative staff meetings.
• Complies with the community privacy practices and procedures related to resident and employee records and all state/federal privacy laws as outlined by HIPAA.

Note: The essential functions of this job may be revised or updated as the community dictates.

NON-ESSENTIAL POSITION FUNCTIONS

• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• Directly supervises employees in the Business Office. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

SPECIAL REQUIREMENTS

• None

EDUCATION & QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED).
• Some college is preferred.
• Previous office experience preferred.
• Accounting experience preferred.

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of Medicaid Waiver and processes.
• Must be proficient in Microsoft Word and Excel.
• Must have knowledge of accessing and browsing the Internet.
• Must be highly detail oriented.
• Ability to handle multiple tasks and organize accordingly.
• Ability to meet deadlines.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages Ability to apply concepts of basic algebra.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

• None