Posting Details

Posting Details

Posting Number S12157P

Working Title Business Operations Coordinator

Department CAES-Horticulture

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday; 8AM-5PM

Advertised Salary 47,000-49,000 - Commensurate with Experience

Posting Date 05/28/2024

Open until filled Yes

Closing Date

Proposed Starting Date 06/24/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The primary function of this position is to perform a variety of business operations and management tasks for the Department of Horticulture. Incumbent uses outstanding communication skills, excellent time management, and works in a fast-paced environment to meet the business needs of the Faculty, Staff, and Students. Key functions include department building, laboratory, and equipment management, post award management, and p-card purchases.

Knowledge, Skills, Abilities and/or Competencies

• Excellent written and oral communication skills.
• Experience with managing research projects.

Physical Demands

• Sitting at a desk for extended periods of time.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Department Building & Equipment Management

• Oversees assignment of office space, mailboxes, and keys.
• Manages building access (Miller Plant Sciences).
• Serves as the main liaison to University auxiliary services (e.g. FMD, Automotive Center, Telecom, OIT, Property Control & Surplus, and external vendors for equipment repair and maintenance).
• Leads annual inventory of equipment for Athens campus.
• Manages A/V equipment in Department conference/teaching rooms. Responsible for monitoring these devices and coordinates repairs and maintenance as necessary.
• Maintains service agreements for department's equipment
• Monitors Department's state vehicles and parking passes.
• Serves as phone billing representative.
• Manages building access and keys
• Coordinates with Business Support Leader to update maintenance agreements for equipment

Percentage of time 40 Duties/Responsibilities

Department Post-Award Support:

• Processes sub-award payments.
• Updates account codes for expense reports charged to projects.
• Coordinates with CAES Grants and Contracts for grant/ contract modification requests.
• Assists with project close outs.
• Coordinates with Business Support Leader to provides balances for faculty on projects.

Percentage of time 30 Duties/Responsibilities

Department Support

• Leads and coordinates onboarding for new employees (faculty, staff, students). Details include, but are not limited to orienting employees to business processes in the department.
• Processes travel authorizations and travel reimbursement for faculty, staff, and students.
• P-card approver and Scholarship Universe liaison.
• Coordinates with Awards Committee to collect, coordinate, and track award application information.
• Assists Department Head with special projects as assigned.

Percentage of time 30

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Parris Baker

Recruitment Contact Email parris.baker@uga.edu

Recruitment Contact Phone 2-9685

Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents