BUSINESS SUPPORT SPECIALIST I

Hiring Department

Management Services

Job Description

Position Summary:

• Position currently supports multiple departments including Risk and Insurance Management, Records and Information Management, Procurement, Real Estate, Management Services and other departments as needed.
• Duties will include a variety of financial transactions and reconciliations on a daily, weekly, monthly and annual basis including items such as processing payments for invoices, one card reconciliations, reconciling unclaimed wire transfers, monthly budget reconciliations, and monthly mineral rights reconciliations.
• Order and stock supplies for multiple departments.
• Assist Records and Information Management with the Annual Destruction Process and weekly audits of transmittal forms. This includes creating customers inventories and updating customer contact information.
• Research and respond to Medical Malpractice inquiries and letters daily.
• Process delegated forms, surplus property, and unclaimed property.
• Update property acquisitions in data bases and other real estate records inventory as indicated
• General administrative and organizational tasks including making travel arrangements.
• Other duties as assigned.

Business Support Specialist's Duties:

Records Management Duties: 10% Time Allocation
• Daily/Weekly:
One Card reconciliation
Process payments/invoices for records management and records center
Order supplies for LeMone Boulevard
Stock supply room and break room
Audit and file all transmittal forms
• Monthly:
Run Account totals after month-end closing/update spreadsheets
• Annual:
December/January/February/March - Annual Destruction Process
September - Recycling Data Report
Pay Digital Reel License fees and charge back to campus
• As Needed:
General administrative and organizational tasks
Print barcode labels for warehouse
Make travel arrangements
Correct/update customer information in Total Recall
Run inventory lists
Send items to Surplus Property
Review Web Site for broken links/Proofing
Order records center boxes for customers from distributor

Risk & Insurance Management Duties: 40% Time Allocation
• Daily/Weekly:
Medical Malpractice Letter research, compile responses (currently averaging 35/week)
Order Supplies as needed
• Quarterly:
Unclaimed Property - request statement from the State and process
• As Needed:
Delegated Forms (Michelle Moyer - OGC)

Real Estate and Treasury Department Duties: 40% Time Allocation
• Daily/Weekly:
Order Supplies, as needed
Check Unclaimed wires list on Fridays to claim mineral rights/MRP CAM payments
Update Database with acquisitions/sales, file required documents into permanent files
Review/Scan Real Estate
Mineral Rights - send any checks, invoices, tax bills, etc. to Farmers National
• Monthly:
Pay Research Park Utilities (MRP/DRRP)
Pay other invoices for the Research Parks - Loyet, Benson Electric, Etc.
Mineral Rights - Reconcile monthly report/deposit from Farmers National (transfer income to respective campus accounts)
Pay CoStar Monthly invoice
• Quarterly:
MRP CAM Billing
• Annual:
Mineral Rights Report to Auditors

Procurement Duties: 5% Allocation
• Daily/Weekly:
Serve as receptionist when not remote including mail distribution
Order Supplies, as needed

Additional: 5% Allocation
• Daily/Weekly:
Order supplies for All of University Hall, Old Alumni Center, and VP of Finance office
Maintain the Federal Express Account and Enterprise Account.

Shift

Monday through Friday, 7:30 to 4:30 with potential hybrid work option 2 or 3 days a week

Minimum Qualifications

High School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary

Anticipated Hiring Range

Salary Range: $17.00 - $23.00 per hour
Grade: GGS 006
University Title: Business Support Specialist I
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Resume, Cover Letter

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.