Chief of Staff - 131758

Payroll Title:
EXEC ADVISOR 4 Department:
VC Operations Management & Cap Hiring Pay Scale
$159,650/year - $252,200/year Worksite:
Campus Appointment Type:
Career Appointment Percent:
100% Union:
Uncovered Total Openings:
1 Work Schedule:
8 hrs/day, Mon-Fri

#131758 Chief of Staff
Filing Deadline: Mon 9/16/2024
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UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Please submit a cover letter for a complete application packet.

DEPARTMENT OVERVIEW

UC San Diego is a world-renowned public research university committed to academic excellence, groundbreaking discoveries, and positive social impact. Ranked among the top 40 universities globally and the top 10 public universities in the US, UC San Diego offers a vibrant environment for intellectual growth and professional development. Join our dynamic community of scholars, innovators, and dedicated professionals, and contribute to a brighter future.

Operations Management and Capital Programs (OMCP) supports the missions of the University of California, San Diego, by providing core infrastructure services, critical to the current and future needs of the campus, impacting the Campus and Medical Center population of approximately 75,000 students, staff and faculty. The Main Campus, Elliott Field, Point Loma, Scripps Institution of Oceanography, La Jolla and Hillcrest Medical Center's multi-billion physical assets consist of over 20 million gross square feet of space in nearly 900 buildings, dispersed across approximately 2,000 acres of land holdings. The Vice Chancellor OMCP office manages the departments of Public Safety, Facilities Management, Environment Health and Safety, Capital Project Management, Campus Planning, Parking, Transportation and Fleet Services, Policy & Records, Utilities & Sustainability and OMCP Finance & Administration. The activities of OMCP impact life on campus on a daily basis and directly contribute to the well being and safety of our UC San Diego faculty, student, and staff community.

POSITION OVERVIEW

Working with the Vice Chancellor, the position serves as a key strategist in the overall management of OMCP. Works to execute key priorities, triage major issues, establish key metrics, conduct assessments and develop analytics contributing to continuous improvements. Manages VC OMCP strategic plan and tracks goals and outcomes. Staffs key committees and task forces, representing the Vice Chancellor. As assigned, has high level authority to make official commitments and to broadly represent the Executive's interests across the organization. Responds to issues with little or no precedence.

Under the general direction of the Vice Chancellor OMCP serves as the Senior Advisor to the Vice Chancellor in the administration and strategic planning of all OMCP areas providing high level professional guidance and support in all areas relating to OMCP and campus-wide issues. Responsibilities include collaboration with campus leaders, UC Office of the President, other UC campuses, and external constituents (community organizations, elected officials, etc.). Serves as the Vice Chancellor's liaison and/or representative for outreach efforts at the campus, community, state and national levels; provides top-level strategic direction as well as organization-wide strategic planning. This position holds a lead strategic and advisory role in program reviews and assessments, staff search committees, and the development of new OMCP initiatives.

This position has broad discretionary responsibility for applying appropriate management techniques and executive level judgment to provide leadership in helping define the direction, goals and requirements of the organization. The incumbent serves as senior policy advisor, strategic planner and organizational change agent, bearing responsibility for the capability of OMCP to deliver services and programs that have measurable and positive impact on the campus and the community. Leads strategic planning efforts to ensure that OMCP goals and programs are in alignment with campus and system priorities and higher education best practices.

Incumbent represents the VC to internal and external constituents, speaking on behalf of the VC to various committees, workgroups, and communities with authority to make decisions and commitments, including commitment of resources, in alignment with VC's priorities. Directs projects, analysis, and outcomes of high-level initiatives, and facilitates the communications and implementation of decisions and strategies. Develops executive level presentations to support OMCP objectives. Exercises a high level of judgment in selecting methods, techniques and evaluation criteria for obtaining results.

QUALIFICATIONS

• Advanced skills in short- and long-range planning, program and project management, facilitation and collaboration. Demonstrated experience in developing, implementing, and managing efforts that use analytics and business intelligence resulting improved organizational performance. Demonstrated strong skills at analyzing information, problems, situations, policies and procedures to define problems, identify concerns, pattern tendencies and formulate logical and objective conclusions that recognize alternatives and their implications.
• Sound strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions. Experience chairing and influencing administrative committees, including preparing key stakeholders for meetings, preparing presentations, agendas, reports, leading discussions, guiding discussions and implementing decisions.
• Proven ability to focus on priorities, strategies, and vision. Demonstrated ability to work independently, ability to evaluate, organize and prioritize workload to meet deadlines in a multiple- demand environment with conflicting priorities and frequent interruptions, and constantly changing priorities.
• Advanced ability to coach, facilitate and influence people at all levels. Advanced ability to present recommendations or information to individuals or groups in a persuasive, motivational manner. Demonstrated ability to negotiate effectively with peers, superiors, and subordinates, including ability to seek mutually beneficial solutions where possible.
• Advanced ability to build and maintain relationships with a broad range of staff and members of the community. Extensive direct experience in working effectively with diverse constituencies and organizations, and ability to interact positively with diverse populations on and off campus.
• Advanced knowledge of the organization's processes, protocols and procedures. Strong project management skills with a keen sense of scheduling and communications acumen. Ability to multi-task, recognize and coordinate available resources, and set work priorities for self & others.
• Demonstrated leadership experience in a complex organization as evidenced by one who possesses broad vision of the future of the organization; assertiveness in the presentation and selling of ideas; and ability to collaborate effectively with all constituents, including university senior management, faculty, staff, students, alumni, parents and community.
• Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents.
• Proven ability to read all manner of communications and reports and analyze critically for impact.
• Demonstrated ability to learn quickly and effectively, to understand and tackle a variety and ever- changing set of issues and assignments, including the application of web technologies to the student services arena.
• Ability to articulate organizational needs and priorities to constituents including faculty, staff, students, alumni, parents and communities.
• Strong interpersonal skills. Advanced written communication and presentation skills.
• Demonstrated ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus leadership, UCOP, and external contacts.
• Extensive direct experience in program advocacy and administration.
• Demonstrated ability to gain the respect, confidence, cooperation and understanding of a wide range of university and off-campus constituencies, and to enhance cohesive group efforts.
• Very strong, effective supervisory skills and demonstrated ability to provide leadership that motivates and promotes team building and creates a positive work environment.
• In-depth knowledge and management experience to be able to influence key UCSD and UC Systemwide decision makers and represent the organization in internal and external meetings and discussions. Knowledge of national trends and best practices in higher education.
• Experience with screening, interviewing and selecting appropriate personnel for professional and non- professional positions.
• Financial analysis and reporting techniques. Demonstrated strong knowledge of budgetary and financial principles.
• Knowledge of common organization-specific and other computer application programs.

SPECIAL CONDITIONS

• DOJ/FBI background check and clearances required prior to employment.

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Pay Transparency Act

Annual Full Pay Range: $128,800 - $252,200 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $61.69 - $120.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
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