Chief, Project Management Support Unit

Under the general direction of the Chief, Office of Program/Project Management Support, a Staff Services Manager II, the incumbent has management and supervisory responsibility for organizing and directing analytical staff involved in providing support to the Project Managers (PM) in a broad range of document development, technical scheduling, budgeting, and analytical activities in the delivery of the District's Capital Program projects. Independently analyzes problems, develops alternatives, and implements solutions. The incumbent is responsible for decisions, actions, and consequences inherent in coordination and review activities leading to the timely delivery of transportation projects. Possession of a valid driver's license is required when operating state owned or leased vehicles.

Supervises the activities of a Project Management Support Unit in a broad range of document development, technical scheduling, budgeting, and analytical activities in support of Project Managers in the delivery of the District's Capital Program Projects. This includes coordinating, monitoring, and analyzing all phases of a project. Ensure proper implementation and use of Work Breakdown Structure (WBS) and charging practices. Monitor and report project support budgets to District Management. Establish work priorities, assign projects, schedule work, and monitor resources and milestones to produce optimum results in an efficient manner.

Provides support to the Staff Services Manager II on a wide variety of complex and sensitive issues and tasks including, but not limited to; personnel issues, resource, workload, report generation, project statusing improvements, quality team participation.

Performs liaison and coordination duties with other District functions, Division of Engineering Service, and Corporate functions on the implementation of Project Management principles, including membership on several District, North Region and Corporate teams for continued implementation and improvement of Project Management and Project Delivery in Caltrans.

You must be on the Caltrans examination list to be eligible for this position. Eligibility for is determined by your score on the exam. The exam is located here: Staff Services Manager 1 (ca.gov) .

You will find additional information about the job in the Duty Statement .

Working Conditions

Position located in Marysville, Yuba County

While at their base of operations, the employee will work in a climate-controlled office under artificial light.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-442360

Position #(s):
903-100-4800-XXX

Working Title:
Chief, Project Management Support Unit

Classification:
STAFF SERVICES MANAGER I $6,963.00 - $8,650.00

# of Positions:
Multiple

Work Location:
Yuba County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Facility:
California Department of Transportation

Department Information
Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director's EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

• Possession of a valid driver's license is required when operating state owned or leased vehicles.
• Statement of Qualification (SOQ) is required.

A Statement of Qualifications (SOQ) describing your experience, education, training, knowledge, skills, and abilities as they relate to the information contained in the position description and desirable qualifications sections in this vacancy advertisement. You should provide specific examples. This will serve as documentation of each candidate's ability to present information clearly and concisely in writing as it is critical factor to successful job performance. Explaining how your work experience makes you the best candidate for this position is required. Incomplete or missing responses to the information requested may negatively impact the assessment of your qualifications. The SOQ is the first phase of the interview process for this position. If your qualifications are competitive, you will be invited to participate in an on-site oral interview.

All applicants must provide a SOQ for the hiring manager's review . Applications received without an SOQ will not be considered . The completed SOQ should be no more than two (2) pages, using Times New Roman 12-point font size. Resumes, letters, and other material will not be considered as responses in this SOQ.

Your SOQ must address the following:

What skills or experience do you possess that would assist you in succeeding in this classification?

Describe your leadership style and why you think it is effective in obtaining staff cooperation and commitment.

Your experience demonstrating your understanding of Program/Project and Asset Management

Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/6/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
Attn: Caltrans HR Contact
Certification Services MS-90
P O Box 168036
Sacramento , CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Caltrans HR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento , CA 95816
Closed weekends and State Holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Richard C Leonetti
(279) 234-2387
Richard.Leonetti@dot.ca.gov
Hiring Unit Contact:
Serena Wilden
(530) 720-9449
Serena.Wilden@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The STD. 678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, you are required to include the Job Control (JC-442360), PARF #03-5-139 and title of the position (Staff Service Manager I) on the State application (STD. 678) form.

Electronic applications through your Cal Career Account are highly recommended.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only.

Survey:

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job!

https://www.surveymonkey.com/r/HMQ7LDR

https://youtu.be/oC9wIp8QalI

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.