Clinical Admin Office Specialist III - Cardiology

Position Description:
Schedule: Monday-Friday 8a-5p

Location: Faculty Office Tower

Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally.

Under general supervision and with some discretion on prioritizing work and according to established
policies and procedures, to provide administrative support to the department physicians, as well as,
general operational support to their assigned clinic/department. To coordinate meetings as requested and make travel arrangements. To serve as liaison to other departments.

1. Prepares correspondence to be distributed. Composes, types, edits and distributes
correspondence, memos, reports and similar documents according to general instructions.
Transcribes dictation accurately. Prepares manuscripts, grants and protocols for final submission.
Makes copies and distributes documents as instructed. Coordinates help from outside sources for
grant submission.
2. Manages supervisor's schedule. Arranges meetings and conferences as needed. Notifies attendees
of any changes. Arranges for refreshments and/or special equipment as needed. Serves as a
liaison between clinic scheduling and the physician.
3. Handles scheduling, ordering and setting up for grand rounds and other conferences where the
physician is to speak.
4. Formats journal articles to comply with practicing standards. Oversees department records, filing
systems and libraries. Inventories, orders, stocks and distributes supplies.
5. Performs other duties as assigned.

Position Requirements:
Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 50-60 words per minute accurately; (2) demonstrate proficiency in a Windows and Microsoft environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) have experience in scheduling patients, making appointments for patients with other departments/ physicians. Successful completion of a credit check, using banking industry criteria, may be required in determining the eligibility of candidates.

Preferred: Experience in a clinical setting. Business Office Education or similar coursework desired. Strong background in Customer Service and handling large workload.

LICENSE, CERTIFICATION AND/OR REGISTRATION:

Required: None

Preferred: None

TRAITS & SKILLS:
Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.

UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.