Comptroller - Planning & Large Procurement Supervisor

Job Description

Applications must be filed athttps://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00044987

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller's office

About The Division

Join the Contract Administration & Procurement division as a Planning and Large Procurement Supervisor! Work involves coordinating research, planning, and initiation of diverse projects at various levels of completion; monitoring the progress and schedule of projects; and communicating with project stakeholders, management, and other relevant parties. Directs, assigns, and evaluates the work of project staff.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.



Qualifications:

Minimum Qualifications

• Bachelor's degree

• 8 years of experience in a project management occupation, of which at least 3 years were in a public sector role.

• 5 years of experience supervising staff.

• Experience with Purchasing related modules in CAPPS (Centralized Accounting Payroll/Personnel Systems).

Preferred Qualifications

• Bachelor's degree in business, Public Administration, Supply Chain Management, Project Management, Procurement, Computer Science, or Law.
• 5 years of experience in purchasing, specification development, planning, scheduling, and buying products, supplies, and services which are highly technical.
• Experience managing high value projects or conducting procurements (especially Information Technology).
• Experience of effectively managing complex projects, working with large teams, and coordinating/directing teams.

Substitutions

• One additional year of experience performing supply chain management, procurement, contract management/monitoring, or auditing work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).
• Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) may substitute for one year of the required experience or thirty semester hours (one year) of educational requirement but may not substitute for both experience and education.

Licenses and Certifications

• Required Certifications: Certified Texas Contract Developer (CTCD).

• Preferred Certifications: Project Management Professional (PMP).

• Must obtain Certified Texas Contract Manager (CTCM) within 6 months of hire.

SUMMARY OF PHYSICAL REQUIREMENTS

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

In this role you will:

• Supervises purchasing, business analyst, and sourcing staff which research, oversee, organize, and manage planning and execution of large and complex CPA procurements and contracts.

• Manages staff handling key projects and solicitations from initiation to contract award and execution (where applicable). This includes coordinating and reporting on tasks which are the responsibility of other internal stakeholder divisions.

• Oversees and coordinates interactions between CPA divisions, Legal, Budget, ISO, and CAO relating to the acquisition and entry of key procurement data and approvals for the planning, procurement, contract formation, and award.

• Investigates and resolves procurement issues.

• Monitors legal and regulatory requirements related to CPA procurement transactions.

• Ensures all procurement files contain required data and documentation fulfil statutory requirements and are audit ready.

• Oversees the development of project procurement, and contract administration plans including strategy definition, project forecast allocation, timelines and milestones, and contingency planning.

• Monitors and manages project quality and cost to ensure that project deliverables are acceptable, fulfill the terms of the project contract or specifications, and are completed within budget.

• Supervises the objective research and documentation of goods, services, and solutions for agency needs as directed.

• Oversees the automation of Contract Administration and Procurement Division and business partner stakeholders.

• Prepares requirements, specifications, and strategic guidance of automation, including its relationship and interfaces to other automation systems such as CAPPS.

• Provides technical assistance or guidance as needed to assist customers.

• Assists in the preparation of bid/offer/proposal specifications and performs other related duties as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.