Construction Administrative Specialist - UBA / Facilities
Tallahassee, Florida
Employer: Florida State University
Industry:
Salary: Competitive
Job type: Full-Time
Department
University Business Administrators - Facilities
Responsibilities
Responsible for performing administrative professional support services for new construction and renovation projects.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .
University Business Administrators - Facilities
Responsibilities
Responsible for performing administrative professional support services for new construction and renovation projects.
- Provides administrative professional support to Project Managers for new construction and renovation projects for minor and major projects.
- Responsible for budgetary control and maintains oversight of the business cycle for assigned construction/renovation projects. This includes providing guidance to the Project Managers and formulating contract requirements.
- Ensures budgetary control by reviewing expenditures for assigned Public Education Capital Outlay (PECO), Carryforward, departmental funding for Maintenance Allocations and both major and minor projects, and any other University funding type.
- Manages purchase orders to ensure contract compliance. Reviews Guaranteed Minimum Price (GMP) proposals and purchasing requests with Project Managers.
- Controls receipt and disbursement of funds for the vendor to be paid. Tracks the amount of contingency remaining in a contract change order. Verifies invoice to the procurement document (PO, ITN Contract, etc.) to ensure the vendor is billing at the current rate.
- Serves as a liaison between Project Managers and other agencies and departments, including Architects, Engineers, and Contractors. Interprets University policies and provides recommendations for Design & Construction.
- Serves as backup for other Administrative Specialists in Design & Construction.
- Updates project status, budget, contract encumbrances, and expenses in Capital Planning and Project Management (CCPM).
- Prepares and disseminates financial reports and review of project budgets related to administrative and fiscal operations and budget analysis and planning.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .
Created: 2024-07-02
Reference: 57678
Country: United States
State: Florida
City: Tallahassee
ZIP: 32311
Similar jobs:
-
Supervisory Financial Administrative Specialist Billing
Veterans Health Administration in Orlando, Florida -
Administrative Specialist II
University of Florida in Gainesville, Florida💸 $55000 - $60000 per year -
Administrative Specialist for University Development and Alumni Engagement
University of North Florida in Jacksonville, Florida💸 $40000.00 per year -
Administrative Specialist II
University of Florida in Gainesville, Florida💸 $50000.00 per year -
Administrative Specialist, Purchasing Manager (FCRR)
Florida State University in Tallahassee, Florida -
Administrative Specialist 104540
The University of West Florida in Pensacola, Florida💸 $40000 - $44000 per year -
Administrative Specialist II
University of Florida in Gainesville, Florida💸 $46000.00 per year -
ADMINISTRATIVE/TECHNICAL SPECIALIST
Naval Sea Systems Command in Fort Lauderdale, Florida💸 $97376 - $177885 per year -
ADMINISTRATIVE SPECIALIST
Air Force Special Operations Command in Hurlburt Field, Florida -
Administrative/Clerical - Concierge Specialist
OpTech LLC in Kissimmee, Florida -
Administrative Specialist
Farm Credit in West Palm Beach, Florida -
Administrative Specialist I
City of Tallahassee in Tallahassee, Florida -
ADMINISTRATIVE/TECHNICAL SPECIALIST
Naval Sea Systems Command in Panama City Naval Surface Warfare Center, Florida -
Administrative/Clerical - Concierge Specialist
OpTech LLC in Orlando, Florida -
Administrative Specialist (Direct Hire)
John F. Kennedy Space Center in Kennedy Space Center, Florida -
Administrative Specialist
Florida State University in Tallahassee, Florida -
Administrative/Clerical - Concierge Specialist
OpTech LLC in Orlando, Florida -
Administrative Specialist II
University of Florida in Gainesville, Florida💸 $55000 - $65000 per year -
Administrative Support Specialist
Aquent in Tampa, Florida💸 $28.72 - $31.91 per hour -
ADMINISTRATIVE/TECHNICAL SPECIALIST
Naval Sea Systems Command in Key West, Florida💸 $143181. per year