Contract Specialist III. IV or V - Aviation Division

Position Information

Do you have experience managing highly complex contracts? Do you enjoy working with stakeholders all over the state of Texas? We may have the perfect position for you! TxDOT's Aviation Division is looking for an Aviation Contract Specialist III, IV, or V, based in Austin, TX.

The Aviation Division helps cities and counties to obtain and disburse federal and state funds for relief and general aviation airports included in the 300-airport Texas Airport System Plan (TASP). The division also participates in the FAA State Block Grant Program, through which it implements a federal improvement program for general aviation airports.

This position will be based in our new, state-of-the-art headquarters in South Austin. For more info on our new location, please view our Stassney Campus Preview .

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Contract Specialist III

Salary Grade B20 $51,158 - $81,351

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Salary Grade B22 $57,614 - $93,138

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist V

Salary Grade B24 $65,104 - $106,634

Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist III

• Administer consultant selection process and professional service agreements, developing and managing professional services procurements, contracts, and budgets.
• Prepare and publish request for quotes.
• Execute Professional Services Agreements (PSAs) and Supplemental Agreements (SAs).
• Develop and manage construction contracts and budget.
• Assemble construction advertisement.
• Prepare and execute construction documents/contracts, change orders and SAs.
• Maintain project data and manage required documents in departmental systems.
• Provide exceptional customer service to internal and external stakeholders.
• Initiate final audits for assigned projects.
• Process vendor payments.
• Performs other job responsibilities as assigned.

Contract Specialist IV

All of the above and:

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members' career conversations; and approving leave requests to ensure operation coverage.

Contract Specialist V

All of the above and:

• Develops plans for implementing new contract evaluation requirements.
• Acts as a consultant and provides technical assistance to plan, develop, implement and monitor contract compliance requirements.

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field.

Experience: Experience can be satisfied by full time or prorated part time equivalent.

• • Contract Specialist III - 3 years in contract administration, administrative support, bookkeeping or accounting.
  • Contract Specialist IV - 4 years in contract administration, administrative support, bookkeeping or accounting.
  • Contract Specialist V - 5 years in contract administration, administrative support, bookkeeping or accounting.

Substitutions: Relevant work experience may be substituted for degree on a year per year basis OR related graduate level education may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

Certified Texas Contract Manager and/or Certified Texas Contract Developer

Competencies:

Contract Specialist III

• Local, state, and federal laws and regulations relevant to the development and execution, administration of aviation contracts
• Contract management theories and practices applicable to highly complex contracts
• Process improvement methodologies
• Addressing changes in scope and budget
• Collecting and evaluating data and presenting to senior leadership
• Contract management monitoring
• Communicate effectively with all levels of management and employees
• Analyze complex information and develop plans to address identified issues
• Identify project risks and gaps
• Manage contract activities
• Exercises a logical process to define problems, establish facts, draw supportable conclusions and make decisions in direct support of business objectives and goals

Contract Specialist IV

Progressively greater skill and experience in the above.

Contract Specialist V

Progressively greater skill and experience in the above and:

• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Converse with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)