Contract Support Asset Management

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Contract Support Asset Management AdventHealth Altamonte

Location Address: 601 E Altamonte Dr, Altamonte Springs, FL 32701

Top Reasons to work at AdventHealth Altamonte

• • AdventHealth Altamonte Springs is located north of Orlando in the community of Altamonte Springs, our facility is consistently named "Best Hospital" for overall quality, reputation, doctors and nurses by local residents.
  • As the largest satellite campus within the AdventHealth system, AdventHealth Altamonte has been providing state-of-the-art healthcare to the community since 1973.
  • The 398-bed hospital cares for more than 168,000 patients a year.
  • We are proud to be revolutionizing health care with visionary leadership and world-class resources.

Work Hours/Shift: Full Time Monday- Friday 7:30am- 4:00pm

You Will Be Responsible For:

Demonstrates, through behavior, AdventHealth's core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork

• Responsible for gathering all contract information from vendor and FH Departments including MD Buyline and any supporting documentation such as market research reports needed for review by Contract Analyst. Effectively communicates with internal departments and vendors to obtain information as needed.
• Collects necessary information from FH Departments and vendor to review performance according to the terms and conditions. Request service reports for all equipment included in the contract and verifies that preventative maintenance was performed according to contract term.
• Ensures that contract information is requested 5 to 4 months prior to contract expiration date. Follows up with vendor and department to ensure all information is available for Contract Analyst to evaluate and negotiate contract. Provides all contract information to Contract Analyst at least 90 days in advance.
• Responsible for accurately maintaining the contract database with contract details such as coverage, response time, equipment information, cost, contract term, etc. Also keeps track of any contract changes such as contract addendums, and non-renewed contracts.
• Serves as contract point person between AH Legal Department and Asset Management Contract Analyst. Follows up on status of contracts as needed.
  Works closely with Financial Analyst to investigate status of outstanding invoices by contacting the vendors. Assist in researching and obtaining outstanding contract invoices to ensure payments are processed in a timely manner.
• Maintains and updates contract compliance spreadsheet and provides compliance reports to Director.
  Performs other duties as assigned.

Qualifications
What You Will Need:

Required:

• 2 year office related experience
• 2 years customer service experience
• Microsoft Office (Word Outlook, Excel- crate formulas, pivot tables, graphs, grouping, link workbooks)
• Organizational skills, detail-oriented
• Strong communication skills

Preferred:

• FH Sunport
• Crystal Reporting
• Archibus
• 1 year purchasing experience
• Associate's degree in business or related field

Job Summary:

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Assists in day-to-day activities supporting Asset Management contract process. Gathers information including but not limited to service history, customer satisfaction, contract, market research and all supporting documentation needed for contract review. Conducts annual contract evaluation by requesting supporting information to ensure all contract terms and conditions were met. Maintains contract database. Uploads all contracts into contract repository in a timely manner. Works closely with Operations Manager to ensure that department goals are achieved; notifies management of any non-compliance events or any possible issues in meeting compliance requirements.

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