Contracts Manager

This is a Limited Term position which may be extended to 24 months or become permanent.

Under direction of the Deputy General Manager, this position serves as the manager of the Contracts and Procurement Services Unit. Duties include, but are not limited to, managing, directing, and developing all contract requests for personal services, purchase orders, Invitation for Bids, Requests for Proposal, Specialized Permit Agreements, Memorandums of Understanding, and Letters of Understanding as needed.

This position implements, develops, trains, and manages department policy relating to purchasing, contracting, and reporting. The manager in this position coordinates and develops programs for quarterly quality control reviews, and leads annual contract audits by internal and external entities.

You will find additional information about the job in the Duty Statement .

Working Conditions

• Designated under Conflict-of-Interest Code.
• Required to carry a cell phone.
• Participate in DMV Pull Notice Program.
• Periodic Overtime.
• May be required to respond after work hours.
• Prolonged periods of sitting.
• May be exposed to extreme temperatures, airborne dust, fumes, vapors, chemicals, medical waste and blood borne pathogen.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER II (SUPERVISORY)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-443778

Position #(s):
313-150-4801-XXX

Working Title:
Contracts Manager

Classification:
STAFF SERVICES MANAGER II (SUPERVISORY) $7,643.00 - $9,496.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
12 Month Limited Term - Full Time

Department Information
The California Exposition and State Fair (Cal Expo) mission is to create and provide a State Fair experience reflecting California including its industries, agriculture, and diversity of its people, traditions and trends shaping its future through competitions, exhibits, events, displays, entertainment and education during the State Fair and throughout the year.

Department Website: https://calexpostatefair.com/

Special Requirements

• Participation in DMV Pull Notice Program
• Statement of Qualifications - SOQ
  
  Along with your application, you must submit an SOQ to demonstrate specific experience listed on the duty statement that qualifies you for this position. The SOQ must be typed, titled "Statement of Qualifications", must not exceed two pages in length and must be single-spaced using Arial 12 pt. font. Resumes are optional and do not take the place of the SOQ. APPLICATION PACKAGES RECEIVED WITHOUT AN SOQ WILL BE REJECTED.
  

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/3/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Exposition and State Fair
Attn: Human Resources 81# 24-112
1600 Exposition Boulevard

Sacramento , CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Exposition and State Fair
Human Resources 81# 24-112
1600 Exposition Boulevard

Sacramento , CA 95815
Closed on weekends and State Holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Possess strong written, analytical, verbal communication, administrative, interpersonal skills.
• Ability to display tact and diplomacy at all times.
• Knowledge of governmental accounting, auditing, financial reporting, and procedures.
• Ability to work in a fast paced environment with changing priorities and be able to multi-task, and work well under pressure.
• Ability to research and apply applicable laws, rules, and policies.
• Proven leadership and management experience.
• Ability to assess issues and quickly identify the best possible solution(s).
• Recognize and make use of individual employee's strengths.
• Demonstrated management skills, with emphasis on establishing goals and objectives and achieving measurable results in a short timeframe.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://calexpostatefair.com/
Human Resources Contact:
Human Resources 81# 24-112
(916) 263-3114
personnel@calexpo.com

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 263-3114
personnel@calexpo.com
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The STD. 678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, you are required to include the Job Control (JC- 443778), 81# 24-112 and title of the position (Staff Services Manager II Supervisory) on the State application (STD. 678) form.

Electronic applications through your Cal Career Account are highly recommended.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.

Transcripts: If you are meeting minimum qualifications with education, you must include your unofficial transcript for verification. If selected, you will be required to provide official transcripts .

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.