Contracts Specialist (Entry or Senior) - Limited Term Employment

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

This vacancy will be in the Division of Facilities Development, Bureau of Capital Budget and Construction Administration located at the DOA Administration Building: 101 E. Wilson Street, Madison, WI 53703.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Position Summary

This is a contract specialist position that is part of our Division of Facilities Development team and will play an important role in ensuring the project delivery mission is executed! They will be responsible for coordinating the development of architect, engineering, and construction contracts. Duties include assisting in evaluating bid letting procedures and requirements, drafting contract language, determining reporting requirements, monitoring vendors and contractors for compliance with contract requirements, and reviewing policies and procedures to recommend alternatives and improvements.

We are seeking a motivated individual with strong communications skills that will work as part of a team that seeks to provide the best service to both our internal and external customers!

Salary Information

The Contracts Specialist level is in schedule-range (07-05) with an hourly salary between $22.00 and $26.58 and the Contracts Specialist-Senior level is in schedule-range (07-04) with an hourly salary between $26.00 and $30.00, plus excellent benefits. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

This position is Limited Term Employment (LTE) and is limited to 1,039 hours in 26 consecutive pay periods (1 year).

Wisconsin residency is required for Limited Term Employment positions.

Limited Term Employment (LTE) positions are not civil service classified positions, do not give any rights to permanent civil service classified positions and do not lead to permanent status.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Qualifications

Qualified applicants will have education, training, or experience:

• Contract review and interpreting and applying administrative rules (e.g. compliance review, auditing, analyzing, review and application of state statute and policy in contract materials, or similar)
• Communication skills and organizational skills (e.g. developing working relationships, developing written materials, negotiation, conflict management, time management under challenging deadlines or similar)
• Administrative skills (e.g. proficiency in the use of Microsoft Word, Excel, and Outlook, or similar)

Candidates at the senior level will have experience in :

• Contract development
• Monitoring vendors for compliance (document execution, deadlines, insurance)
• Process improvement (identifying opportunities to improve processes, policy implementation, or similar)

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications . Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

Questions can be directed to Michelle Bassuener at michelle.bassuener@wisconsin.gov and 608-266-2131.

Deadline to Apply

Applications must be submitted by 11:59pm on Tuesday, October 8, 2024.