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Job Title: Coordinator of Medical Student Education
Department: OB-GYN Admin
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Entity: CPUP
Hours: Mon-Fri office hours per department needs

Summary:

• This position description encompasses the accountabilities and required skills to support the daily operations of the Department Education Programs. Under direction from the Education Director and the Physician Program Directors, the Education Coordinator is responsible for coordinating the day to day operations of the Department Education Programs. The individual is responsible for smooth flow of planning, preparation and execution of activities relating to resident and fellow recruitment, education, training and wellness. The Education Coordinator will serve as a primary resource for all house staff in the Department as well as the teaching faculty as it relates to their educational responsibilities. This position reports directly to the Department Director of Medical Education and provides support for the efficient and effective administration for all Department Education Programs.

Responsibilities:

• Coordinates daily education office administrative operations for the GME Programs under the direction of the Department Education Director.
• This position requires collaboration with the education team, GME office, subspecialty program directors and other department personnel.
• Facilitates equipment ordering, trainee reimbursement process, professionally related education expenditures and division related invoices.
• Coordinates functions relating to house staff on-boarding, licensing, orientation and trainings, rotations and compliance.
• Coordinates Graduation and year end and alumni reporting for Residents and Fellows.
• Facilitate processes relating to resident recruitment in support of the Recruitment Selection Chair.
• Set up Conferences, evaluations and personalized teaching - Residency Programs.
• Oversee the collection of accurate files on residents, including verifications, learning portfolios and items for CCC meetings, PEC meetings and SAR forms.
• Maintains proficiency in Medical Education databases, ensures data is complete, accurate and up to date
• Generates various reports as requested.
• Coordinates rotators and observers process for incoming and outgoing to Penn Medicine.
• Various administrative tasks related to GME programs, as directed by the department education director.

Education or Equivalent Experience:

• Bachelor of Arts or Science (Required)
• Or 3+ years Administrative (assistant/coordinator), and/or Education or Academics experience.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.